Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role requires a proactive individual who excels in multitasking, maintains exceptional attention to detail, and fosters a welcoming atmosphere for clients and staff alike. As an Office Manager, you will oversee administrative functions, coordinate communication channels, and ensure the smooth functioning of all office activities. Your energetic approach and strong organizational skills will help drive productivity and create an efficient workplace where everyone can thrive.
Key Responsibilities
- Managing and directing office calls and emails; responding to client inquiries and requests
- Sorting and routing incoming mail and packages and preparing and sending outgoing mail
- Vendor and inventory management; tracking company equipment and supplies, placing orders, and managing services as needed
- Basic bookkeeping tasks, including invoicing support, bank deposits, credit and gas card management, and related accounts payable and receivable responsibilities
- Event coordination; leading planning and preparation for company events including logistics management, scheduling, and setup
- Records management; managing clients and projects using QuickBooks, maintaining accurate physical and digital filings and documentation in alignment with company procedures
- Fleet and vehicle management, including management of vehicle titles, plate renewals, maintenance records, and vehicle insurance/insured drivers
- Routine review of employee timesheets in QuickBooks for accuracy; identifying and resolving errors or missing information
- Serving as the primary point of contact for reception and overseeing administrative activities
An ideal candidate is:
- A proactive and reliable communicator
- Self-motivated
- Dependable & trustworthy
- An adaptable multi-tasker
- People-oriented, collaborative
- Thorough & detail-oriented
Work Conditions:
This position operates primarily in an indoor office environment. Work tasks primarily performed using a computer and other office equipment. Requires sitting or standing for prolonged periods. Must be able to lift/carry up to 40 lbs.
Minimum Qualifications:
- Access to reliable transportation
- Highschool diploma or equivalent
- Excel proficiency; comfortability with data extraction/uploads, sorting and filtering, utilizing basic formulas
- Prior experience with QuickBooks; comfortability with invoicing, managing jobs/projects, conducting timesheet reviews
- Proficiency with Microsoft Office Suite (Outlook, Word, Etc.)
Pay: $18.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Retirement plan
- Vision insurance
Work Location: In person
