Job Summary
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. The ideal candidate will be responsible for processing vendor invoices, managing payments, reconciling vendor accounts, and supporting month-end financial activities. This role requires strong organizational skills, accuracy, and proficiency in Microsoft Excel.Key Responsibilities
- Process vendor invoices accurately and in a timely manner.
- Perform weekly payment runs, including check processing and cash disbursements.
- Reconcile vendor statements and resolve invoice discrepancies or outstanding balances.
- Respond to vendor and internal customer inquiries via phone, email, and in person.
- Manage open Purchase Orders (POs) to ensure timely invoice matching and payment.
- Assist with month-end closing activities, including:
- Month-end accruals
- General Ledger (GL) reconciliations
- Prepare and assist with 1099 reporting and filing.
- Maintain accurate accounts payable records and documentation.
- Support special projects and perform additional accounting duties as assigned.
- Cross-train in other accounting functions to provide team support when needed.
Required Qualifications
- Bachelor's degree in Accounting, Finance, Business, or a related field with at least 1 year of Accounts Payable experience, OR
- 5+ years of Accounts Payable experience in place of a degree.
- Experience processing invoices and vendor payments.
- Strong understanding of Accounts Payable processes and financial documentation.
- Ability to reconcile vendor statements and resolve payment issues.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to work independently as well as collaboratively in a team environment.
- Excellent verbal and written communication skills.
Technical Skills
- Proficient in Microsoft Excel (Required)
- Data entry
- Basic to intermediate formulas
- Pivot Tables (preferred)
- Microsoft Outlook
- Microsoft Word
- Experience working with Purchase Order (PO) systems is a plus.
- Experience with ERP or accounting software is preferred.
Preferred Qualifications
- CAPA (Certified Accounts Payable Associate) certification.
- CAPP (Certified Accounts Payable Professional) certification.
- Previous experience with Purchase Order (PO) systems.
- Experience supporting month-end close activities.
Required Skills
- Accounts Payable
- Invoice Processing
- Vendor Reconciliation
- Purchase Orders (PO)
- Check Runs
- Cash Disbursements
- General Ledger (GL) Reconciliation
- Month-End Close
- 1099 Reporting
- Microsoft Excel
- Attention to Detail
- Customer Service
- Time Management
- Organizational Skills
Pay: $20.00 - $23.00 per hour
Work Location: In person
