Pay: $20.00 - $25.00 per hour
Job description:
Job description:
Association Manager (Part-Time)
Location: Baltimore, MD (Hybrid eligible after six months, subject to supervisor and CEO approval)
Pay: $20.00–$25.00 per hour, based on qualifications and experience
Schedule: Approximately 10-20 hours per week (flexible schedule with occasional evenings for board meetings)
About MedChi
MedChi, The Maryland State Medical Society, is a physician-led professional association dedicated to supporting physicians and advancing the practice of medicine in Maryland. Through our Association Management Division, MedChi provides management services to specialty medical societies, helping physician leaders fulfill their missions and serve their members effectively.
Position Summary
MedChi is seeking a highly organized, self-motivated professional to serve as the Association Manager for one physician specialty society.
This position serves as the primary staff liaison to the association and is responsible for coordinating board activities, supporting physician leadership, managing day-to-day operations, overseeing membership services, planning meetings, and assisting with the organization's financial and administrative functions.
This is an excellent opportunity for an experienced nonprofit, healthcare, project management, or administrative professional seeking flexible part-time work that can complement a full-time position or consulting practice.
Responsibilities
- Serve as the primary staff liaison for a physician specialty society managed by MedChi.
- Coordinate the day-to-day operations of the association.
- Support the Board of Directors and committees by preparing agendas, meeting materials, and minutes.
- Coordinate board and committee meetings, including occasional evening meetings.
- Manage membership records, communications, and member inquiries.
- Plan and coordinate educational programs, meetings, and special events.
- Monitor project timelines and ensure organizational deadlines are met.
- Assist with budget preparation, financial tracking, and bookkeeping activities.
- Coordinate with vendors and outside partners.
- Prepare professional correspondence, reports, and other written communications.
- Maintain accurate records using the association management system.
- Perform other duties related to the successful management of the association.
QualificationsRequired
- Bachelor's degree or equivalent professional experience.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple projects independently with minimal supervision.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to interact professionally with physician leaders, volunteers, and members.
Preferred
- Experience working with a nonprofit organization, professional association, healthcare organization, or membership-based organization.
- Experience supporting boards of directors or volunteer leadership.
- Experience planning meetings or events.
- Experience with budgeting or bookkeeping.
- Experience using an Association Management System (AMS) or customer relationship management (CRM) platform.
Ideal Candidate
The ideal candidate enjoys building relationships, staying organized, and managing multiple priorities independently. They are proactive, detail-oriented, and comfortable working directly with physician volunteers and organizational leadership.
Compensation & Schedule
- $20.00–$25.00 per hour, based on experience.
- Approximately 10-20 hours per week.
- Flexible daytime schedule with occasional evening meetings.
- Hybrid work option available after six months of employment, subject to supervisor and CEO approval.
Part-time employees are not eligible for medical, dental, vision, retirement, or paid time off benefits but may receive benefits required by applicable federal, state, or local law.
Work Location: In person
Pay: $20.00 - $25.00 per hour
Work Location: In person
