Job Summary
We are seeking an energetic and detail-oriented Medical Office Manager to lead the daily operations of a busy healthcare facility. This pivotal role involves overseeing administrative functions, managing staff, ensuring compliance with healthcare regulations, and maintaining efficient clinic workflows. The ideal candidate will bring a strong background in medical office management, excellent leadership skills, and a passion for delivering exceptional patient experiences. Your proactive approach will drive operational excellence and foster a positive environment for both staff and patients.
Duties
- Supervise and coordinate the activities of medical administrative support staff, including receptionists, billing specialists, and clinical assistants
- Oversee fiscal management tasks such as budgeting, financial reporting, and expense control to ensure the clinic’s financial health
- Manage medical records using EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems like eClinicalWorks, Epic, Dentrix, or Eaglesoft
- Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times
- Oversee staffing schedules, human resources functions, and training programs to optimize team performance
- Monitor clinic operations related to medical management, including patient flow, appointment scheduling, and clinical workflows
- Collaborate with healthcare providers on practice management strategies to improve patient care delivery and operational efficiency
- Implement policies for medical administrative support tasks such as billing, coding, insurance claims processing, and managed care coordination
- Maintain knowledge of medical terminology, medical records management, and relevant healthcare regulations including JCAHO standards
- Facilitate communication between clinical staff, patients, insurance companies, and external vendors to ensure seamless service delivery
Qualifications
- Proven experience in medical office management or healthcare administration with a strong understanding of clinic operations
- Demonstrated supervisory experience leading administrative or clinical teams in a healthcare setting
- Proficiency in EMR/EHR systems such as eClinicalWorks, Epic, Dentrix or Eaglesoft is required
- Strong fiscal management skills including budgeting, financial reporting, and resource allocation
- Knowledge of HIPAA compliance standards and medical records management practices
- Excellent organizational skills with the ability to multitask in a fast-paced environment
- Familiarity with medical terminology and healthcare regulations such as JCAHO standards and managed care protocols
- Experience with dental office or acute care settings is highly desirable; veterinary or hospital experience is a plus
- Effective communication skills to liaise with staff, patients, insurance providers and external partners effectively
Join us in shaping an efficient healthcare environment where quality patient care meets innovative practice management! Your leadership will empower our team to deliver outstanding service while maintaining operational excellence.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
Education:
Experience:
- Healthcare management: 2 years (Required)
- Medical office setting or hospital manager only: 2 years (Required)
Language:
- Needs to speak, English fluently and Spanish fluently (Required)
Ability to Commute:
- Miami, FL 33122 (Required)
Ability to Relocate:
- Miami, FL 33122: Relocate before starting work (Preferred)
Work Location: In person
