Department: Administration / Fiscal Office
General Summary of Duties
The primary responsibility is accurate and timely payroll processing for township employees, with additional cross-training in other administrative functions to support operational efficiency, audit readiness, coverage during absences, and overall township operations.
Essential Duties and Responsibilities
The following duties are representative but not all-inclusive. The primary focus is payroll, with cross-training in other areas.
Payroll Administration (Primary Responsibility)
● Process bi-weekly payroll accurately and on schedule for hourly, salaried, bargaining unit, and non-bargaining employees.
● Review employee timecards, attendance records, leave balances, overtime, differentials, and adjustments for completeness and accuracy.
● Process payroll deductions, benefits, final paychecks, and related transactions.
● Prepare and submit OPERS reports, payroll tax reports, W-2s, and reconciliations.
● Maintain payroll records in compliance with Ohio records retention schedules and assist with audit documentation.
● Respond promptly and professionally to employee questions regarding payroll, deductions, taxes, and leave.
● Ensure compliance with FLSA, FMLA, OPERS, collective bargaining agreements, IRS regulations, and township policies.
Additional Administrative and Cross-Training Responsibilities
● Assist with employee onboarding, benefit enrollment, and personnel record maintenance.
● Support bill paying, deposits, bank reconciliations, and basic financial tasks (with cross-training for coverage).
● Provide backup support for front desk duties, including answering phones, issuing yard waste cards, and assisting with zoning/road open permits as needed.
● Assist with records management, filing, and retention (including some cemetery records support).
● Help with audit preparation, compliance documentation, and reporting for state/federal requirements.
● Support general administrative tasks such as mail processing, correspondence, data entry, and other duties as assigned to promote team coverage and efficiency.
● Participate in cross-training across departments to ensure continuity during vacations, absences, or peak periods.
Knowledge, Skills, and Abilities
● Payroll Experience Required: Prior experience processing payroll, preferably with online platforms such as UKG (formerly Kronos) or Paylocity (or similar systems).
● Strong attention to detail and accuracy with numbers, compliance, and deadlines.
● Ability to maintain strict confidentiality with sensitive employee and financial information.
● Excellent communication skills (written and verbal) with a service-oriented mindset and team-player attitude.
● Clear understanding that accurate, timely payroll serves the needs of all township departments (e.g., Road Department, Police) and will be friendly, responsive, and collaborative.
● Flexibility and willingness to learn new tasks in a small office environment.
● Proficiency with Microsoft Excel, Word, and Outlook.
● Ability to prioritize, meet deadlines, and work collaboratively.
Minimum Qualifications
● High school diploma or GED.
● Two (2) years of payroll, bookkeeping, accounting, or human resources experience.
● Experience with hourly, salaried, bargaining unit, and non-bargaining payroll preferred.
● Governmental or municipal payroll experience preferred (but not required).
● An equivalent combination of education and experience may be considered.
Preferred Qualifications
● Experience with UKG/Kronos, Paylocity, or similar payroll/HR software.
● Working knowledge of OPERS reporting, collective bargaining agreements, and public-sector benefits.
● Strong Excel and general office software skills.
Working Conditions
● Standard office environment with frequent computer use.
● Full-time, in-office position.
Physical Requirements
● Ability to sit for extended periods, use keyboard/mouse, and lift up to 20 pounds occasionally.
● Clear verbal communication in person and by phone.
Statement
This job description does not constitute an employment agreement between the Board of Lake Township Trustees and the employee. It is subject to change as township needs evolve.
Starting Pay: $22.00 per hour (minimum). Starting compensation may be higher based on the selected candidate's experience, qualifications, and relevant skills.
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
