Academic Affairs Coordinator

Ocean County College -
Toms River, NJ

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Job Details

Full-time
$47,281 - $63,042 a year
4 days ago

Benefits

Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Loan forgiveness

Qualifications

Productivity software

Full Job Description

Salary

$47,281.00 - $63,042.00 Annually

Location

Main Campus - Toms River, NJ

Job Type

Full-Time

Job Number

202301257

Division

Academic Affairs

Department

School of Workforce Education

Opening Date

07/18/2026

Closing Date

8/2/2026 11:59 PM Eastern

Max Number of Applicants

Days of Week- Schedule

Monday

Tuesday

Wednesday

Thursday

Friday

The Position

The Academic Affairs Coordinator will play a crucial role in ensuring the effective operation of administrative functions within the unit and across Ocean County College. This position requires a dynamic individual with exceptional organizational skills, attention to detail, and proficiency in administrative software and technology. This position performs a variety of confidential office and student, faculty, and workforce program support functions that require learning and understanding various in-depth academic and workforce policies, practices, and procedures. The Academic Affairs Coordinator will also manage office operations and communications, coordinate, oversee, and improve processes, and provide support to the unit to enhance efficiency and equity.

Classification: Non-Affiliated Administrator
Staff Duration: Full-Time, 12 months

What You Will Do

Coordinate and support the unit’s administrative processes and daily operations by maintaining established office procedures, coordinating workflow activities, focusing on continuous improvement and innovation through the implementation of streamlined procedures and technology.
Collaborate with faculty and staff to ensure alignment with institutional policies, regulatory standards, and best practices to optimize workflow efficiency and productivity.
Manage and organize office data by gathering, tracking, and maintaining complete and accurate records/files, workforce program documentation, operational data, calendars, databases, and other departmental records to support reporting, compliance, and departmental operations.
Execute various confidential office and student/faculty, and workforce program support tasks, utilizing a comprehensive understanding of academic policies, practices, and procedures to appropriately resolve or escalate student inquiries and situations to relevant parties.
Coordinates scheduling and support for various faculty-related processes, such as syllabi review, and the observation and evaluation process.
Oversee and coordinate all unit-wide communications, handling incoming communications via phone, mail, email, and in-person visits, providing prompt and professional, and customer-focused assistance to students, faculty, staff, employers, community partners, and other internal and external stakeholders.
Coordinate the scheduling and logistics for designated meetings, appointments, and events for the unit and Dean, including arranging room reservations and set up, aligning stakeholder schedules, and ensuring efficient use of time and resources.
Oversee notetaking during meetings, compile action items, and facilitate follow-up communications to ensure timely execution of decisions and tasks.
Manage updates of the unit's website content, ensuring accuracy, relevance, and consistency with the college's branding and messaging.
Process requisitions, book orders, work order requests, payment requests, travel, office and classroom supply inventory and ordering, payroll as needed, and all other purchasing processes, ensuring compliance with budgetary guidelines and procurement policies.
Assist administrative processes by creating, maintaining, and organizing workforce program documentation, student records, experiential learning documentation, agreements, compliance records, credential documentation, student outcome information, and other records necessary to support departmental operations and institutional reporting requirements.
Support special projects, initiatives, and events assigned by the Dean or designee, utilizing technology and administrative systems to improve operations and achieve departmental goals.
Other duties as assigned.

The Successful Candidate Must Have

Associate’s degree in a related field or additional two years equivalent experience.
One year of professional experience in higher education; OR three years of responsible administrative experience in a related field.

Even Better If You Have

1. Bachelor's degree in a related field or equivalent experience.
2. Administrative experience at a Community College
3. Bilingual in Spanish and English

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The Position

What You Will Do

The Successful Candidate Must Have

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