Facilities Administrative Assistant
Location: Sunbury, Ohio
Compensation: From $21.00 per hour
Position Overview
We are seeking a detail-oriented and proactive Facilities Administrative Assistant to support daily operations across our facilities and administration functions. This role plays a key part in ensuring the smooth operation, maintenance, safety, and compliance of company facilities while serving as a central point of contact for staff and vendors.
Key Responsibilities
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Support oversight of building systems, including HVAC, electrical, plumbing, and general maintenance
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Coordinate routine inspections, preventive maintenance, and repair activities
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Assist with managing company-owned vehicles and related upkeep
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Serve as the primary point of contact for employees regarding facility requests and concerns
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Coordinate with vendors, contractors, custodial teams, and security personnel to ensure timely service completion
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Assist in managing vendor contracts and service agreements
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Support facility security protocols, including access control and key distribution
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Assist with emergency preparedness planning, including evacuation procedures
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Help ensure compliance with building codes, safety regulations, and company policies
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Maintain facility documentation, reports, and maintenance logs
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Process invoices, purchase orders, and facility-related correspondence
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Monitor and maintain inventory of office and facility supplies, coordinating purchasing as needed
Qualifications
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Previous experience in facilities, property administration, or administrative support preferred
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Basic knowledge of building systems, maintenance practices, and safety regulations
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Strong organizational skills and attention to detail
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Excellent communication skills with the ability to work effectively with staff and vendors
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Ability to manage multiple tasks and priorities in a fast-paced environment
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Proficiency in Microsoft Office (Word, Excel, Outlook)
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High school diploma or equivalent required
Additional Information
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Exposure to facilities operations and property management functions
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Opportunity to work cross-functionally with internal teams and vendors
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Stable role with a mix of administrative and operational responsibilities
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