Systems and Software
Job Description - Accounting Clerk -Full Time Position- Monday through Friday- 1st Shift Hours
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Scope: The Accounting Clerk supports Kyana’s accounting functions by assisting with accounts receivable, collections, vendor invoice processing, customer account maintenance, and related administrative tasks. This position requires accuracy, professionalism, strong follow-up, and the ability to work effectively with internal teams, customers, and vendors.
Systems and Softwares
- Learn and use Kyana’s business systems, including Infor Cloud Suite Distribution (CSD), Microsoft Office products such as Excel, Word, Outlook, PowerPoint, OneNote, and Copilot.
- Use customer and vendor portals as needed to enter, retrieve, or update account information.
Accounts Receivable and Payment Processing
- Process customer payments received by check, EDI, credit card, lockbox, or other approved methods.
- Apply payments accurately to customer accounts and invoices.
- Research and resolve payment discrepancies, shortages, overpayments, and unapplied cash.
- Prepare check deposits and reconcile deposits between the bank and ERP system.
- Maintain deposit documentation for balancing and recordkeeping.
Collections and Customer Follow-Up
- Monitor customer accounts and follow up on past-due invoices by phone or email.
- Maintain accurate collection notes and follow-up activity in CSD.
- Send customer statements, invoice copies, collection letters, and payment reminders as needed.
- Review aging reports and identify changes in customer payment trends.
- Notify sales personnel and leadership when payment concerns require assistance or escalation.
- Assist with resolving customer orders placed on credit hold.
Vendor Invoice Processing
- Enter vendor invoices accurately and timely for materials received on purchase orders.
- Verify invoice numbers, dates, quantities, freight charges, and costs.
- Research and resolve invoice discrepancies.
- Update product cost information when required by invoice changes.
Customer and Vendor Inquiries
- Research and respond to customer and vendor questions regarding accounts, invoices, payments, or credits.
- Communicate professionally, accurately, and promptly with internal and external contacts.
Credit and Customer Account Maintenance
- Assist with processing new customer credit applications.
- Gather credit references and prepare credit information for leadership review.
- Update approved customer terms in the CSD and prepare customer credit letters as needed.
- Maintain customer account information, including accounts payable contacts, phone numbers, email addresses, invoicing preferences, and statement details.
- Document approved credit changes and account updates in the appropriate system notes.
Credits and Paperwork Processing
- Process customer credits, including price credits, freight credits, and related account adjustments.
- Print, organize, and route customer paperwork for scanning, filing, or follow-up by Customer Service or other departments.
Work Experience: 1–5 years of prior business, accounting, customer service, or administrative experience preferred.Education Requirements:
Education Requirements: The minimum education requirement is a high school diploma or GED. Associate’s degree or higher in a related accounting and/or business is preferred.
Job Type: Full-time
Pay: From $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Invoice Billing: 1 year (Required)
- Accounts receivable: 1 year (Required)
Language:
Shift availability:
Work Location: In person
