COUNTY OF BUCKS
JOB TITLE:
Court Operations Clerk (Part Time)
JOB CODE:
981
DEPARTMENT:
Juvenile Probation & Parole
UNION:
96
FLSA STATUS:
Non-Exempt
GRADE:
POSITION SUMMARY:
This per diem position is with the Bucks County Court of Common Pleas. The Court Operations Clerk reports directly to the Clerical Supervisor and plays a vital role in supporting the daily operations of the court. This position handles tasks of a highly confidential nature, requiring maturity, discretion, and sound judgment.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
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Serve as the Commonwealth Law Enforcement Assistance Network (CLEAN) Terminal Agency Coordinator (TAC) Officer for the department:
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Maintain JNET certification to run criminal histories.
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Ensure continuous compliance with training and certification requirements for CLEAN TAC officer status.
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Manage juvenile criminal history record reporting and maintenance.
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Collaborate with local police departments to ensure compliance with mandatory fingerprinting for juvenile offenders:
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Verify that all delinquency allegations and petitions filed by police include the necessary Juvenile Offense Tracking Numbers (JOTN) and State Identification Number (SID), as required by law.
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Works closely with Pennsylvania State Police repository to ensure data accuracy.
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Maintain and manage a database system to track juveniles’ eligibility for automatic record expungement:
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Process public inquiries regarding expungement and assist juveniles who meet the criteria.
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Coordinate and manage the collection of DNA samples as required by law:
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Ensure proficiency with Live Scan and CPIN operations.
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Collaborate with Pennsylvania State Police repository staff and other law enforcement agencies to ensure compliance.
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Oversee the registration process for sex offenders under Megan’s Law/Adam Walsh Act:
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Demonstrate a comprehensive understanding of registry requirements.
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Attain proficiency with Live Scan and CPIN operations.
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Work closely with the Pennsylvania State Police and other law enforcement agencies to maintain accurate records.
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Ensure accuracy in state data reporting to the Juvenile Court Judges’ Commission (JCJC), Administrative Office of Pennsylvania Courts (AOPC), Pennsylvania State Police (PSP), and other designated agencies.
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Ensure the accuracy of court orders in juvenile delinquency proceedings and achieve proficiency in the outcome order process.
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Acquire knowledge of the Juvenile Probation Office’s operations and the local and state juvenile justice systems.
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Develop and maintain working relationships with agencies involved in juvenile justice, including law enforcement, mental health organizations, schools, and other private service providers.
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Performs additional duties as assigned by Court Operations Supervisor.
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Other duties as needed.
QUALIFICATIONS REQUIRED:
To be successful in this role, candidates must meet the following qualifications and possess the necessary skills and experience:
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Educational Requirements:
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A Bachelor's degree in Criminal Justice, Juvenile Justice, or a related field is preferred.
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Consideration will be given to candidates without a degree but with relevant experience in criminal history records maintenance, offender processing, or other areas of the criminal or juvenile justice systems.
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Skills and Experience:
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Proficient in the use of computers, relational databases, and Microsoft Office Suite (Word, Excel, PowerPoint).
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Ability to handle confidential and sensitive information with discretion and professionalism.
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Must possess a valid driver’s license and maintain it throughout employment.
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Additional Qualifications:
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Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Excellent interpersonal skills to work effectively with various agencies and individuals in the juvenile justice system.
