Project coordination:
We are looking to attract a builder division coordinator who manages and coordinates the daily administrative tasks for our home-building division. The role is crucial for keeping projects organized, facilitating communication, and ensuring administrative processes run smoothly. This position acts as a liaison between clients, vendors, subcontractors, and the project management team.
Project Coordination:
- Tracking and managing construction documents and change orders.
- Creating and organizing project files for ongoing and new properties.
- Perform site walks and note and track service issues.
Financial support:
- Assisting with budget tracking and monitoring costs.
- Gathering and processing documentation from vendors and subcontractors, such as W-9s and insurance information.
Communication management:
- Acting as the main point of contact for external and internal parties like clients, subcontractors, and the purchasing staff
- Handling incoming phone calls and emails.
- Preparing reports, meeting minutes, and other correspondence.
Administrative and office tasks:
- Support a team of 5 builder sales staff
- Maintaining digital filing systems.
- Performing data entry, copying, and ordering office supplies.
Customer Service:
- Coordinate the ordering of service issue parts, doors, panels, etc.
- Follow-up on service issues, installations, etc.
Necessary skills and qualifications
To succeed in this role, an individual needs a specific combination of administrative and industry-related skills:
- Organizational skills: A high degree of organization, multitasking ability, and attention to detail are critical for managing complex projects with many moving parts.
- Communication: Excellent verbal and written communication skills are necessary for effectively coordinating with team members and external partners.
- Tech-savviness: Proficiency with the Microsoft Office Suite (especially Excel) is essential, along with the ability to quickly learn industry-specific software for project management.
- Problem-solving: A resourceful and proactive mindset is valued for addressing issues that arise during a project.
- Industry knowledge: Familiarity with the industry, including terms and project procedures, is often preferred.
- Education: A college degree or prior experience in administrative support.
Pay: $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Experience:
- Administrative: 2 years (Required)
- Construction: 2 years (Required)
Work Location: In person
