Administrative & Personal Assistant Location: Leominster, MA (In-Person Only)Job Type: Part-TimePay: $25.00 per hour: 10 -15 hours per week with flexible daytime scheduling- Benefits: flexible schedule.
About the Role
We’re looking for a reliable, organized, and proactive Assistant to support the owner of a busy real estate office in Leominster. This position is a blend of administrative work, personal assistant tasks, and project coordination. It’s ideal for someone who thrives on variety, enjoys working independently, and is looking for a long-term opportunity with room to grow.
Who You Are
- You’re sharp, resourceful, and love making things run smoothly
- You enjoy both behind-the-scenes work and occasional in-person errands
- You’re great at anticipating needs, staying organized, and juggling tasks
- You’re tech-savvy, detail-oriented, and quick to learn - A MUST
- You’re professional in communication and comfortable interacting with clients, vendors, and town officials.
What You’ll Do
In the Office:
- Manage emails, calls, and scheduling for the Owner
- Working directly with owner on construction project flows.
- Gathering bids from vendors
- Filling out sensitive documents ( Leases, reports, state compliance etc.)
- Organize files, handle data entry, and maintain confidentiality
- Research and assist with special projects (travel, vendors, pricing options)
- Coordinate logistics and events when needed
- Track and manage calendars, reminders, and to-dos
- Handle accounts payable - mostly data entry
- Keep supplies stocked and workspace organized
Outside the Office:
- Run local errands (mail, shopping, dry cleaning, bank deposits)
- Drop off/pick up materials and assist with deliveries
- Occasional planning or coordination for personal travel or events
- Post office pick ups.
What We’re Looking For
- 5+ years of administrative assistant experience
- Excellent written and verbal communication
- Strong skills in Microsoft Office (Excel, Word, PowerPoint)
- Quick learner and self-starter
- Comfortable with minor troubleshooting of office equipment
- Reliable transportation and familiarity with the Leominster area
- Looking for a role with long-term potential (5 + years minimum)
- Not looking for remote work, this role is fully in person
Additional skills -
- Entry level Experience with Data entry
- vendor coordination experience
- Tech savvy - knowledge for streamlining processes
To Apply:
Please include answers to the following in your application:
- What specifically made you interested in this position?
- What are 3 skills you're currently working on to grow professionally?
- How do you keep track of follow-ups and important deadlines across multiple areas of responsibility?
We're excited to find the right person who takes pride in being dependable, detail-driven, and an essential part of our day-to-day success.
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 10.0 – 15.0 per week
Benefits:
Application Question(s):
- Please include answers to the following in your application:
What specifically made you interested in this position?
What are 3 skills you're currently working on to grow professionally?
How do you keep track of follow-ups and important deadlines across multiple areas of responsibility?
Work Location: In person
