Job Overview
We are seeking a dynamic and highly organized Personal Assistant with strong Bookkeeping skills to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to combine administrative excellence with financial management, enabling you to make a meaningful impact within a fast-paced, collaborative environment. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ready to handle diverse responsibilities that keep the office running efficiently while managing confidential information with professionalism. Your energetic approach and technical proficiency will help drive productivity and foster seamless internal communication.
Responsibilities
- Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating business travel arrangements.
- Manage and organize complex schedules using Microsoft Outlook Calendar and other productivity software to optimize time allocation.
- Handle phone etiquette with professionalism, answer multi-line phone systems, and direct calls appropriately while maintaining excellent customer service standards.
- Oversee office management tasks such as filing, data entry, organizing events, and maintaining office supplies to ensure a productive work environment.
- Assist with internal communication efforts by proofreading documents, transcribing meetings via video conferencing software, and preparing reports or presentations as needed.
- Perform bookkeeping duties using QuickBooks or similar accounting software to track expenses, process invoices through DocuSign, and maintain accurate financial records.
- Collaborate closely with C-suite executives and project teams on various initiatives, ensuring timely follow-up and effective project coordination.
Requirements
- Proven experience as a Personal Assistant or Executive Assistant .
- Demonstrated bookkeeping skills with proficiency in QuickBooks or comparable accounting tools.
- Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
- Strong technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams.
- Exceptional written and verbal communication skills along with good phone etiquette.
- Experience handling confidential information discreetly and professionally.
- Ability to coordinate events, manage calendars meticulously, and facilitate business travel arrangements smoothly.
- High level of computer literacy combined with attention to detail for proofreading and data entry tasks.
- Previous experience working as an executive assistant or in an administrative role within a professional setting is preferred.
Join us to be part of a vibrant team where your organizational talent and financial acumen will empower our leadership while supporting the overall success of our organization!
Pay: $25.29 - $30.46 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Miami Beach, FL
