Position Summary:
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.
The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.
Qualifications:
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Education/Certification:
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Bachelor’s degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree.
Experience:
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Minimum of four years of administrative support experience for campus or central office departments in an educational environment
Special Knowledge/Skills:
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Excellent interpersonal and oral communication skills
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Strong organizational and project management skills with the ability to manage multiple priorities
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Experience with data analysis, reporting tools, and presentation software (e.g., Excel, PowerPoint, Google Workspace)
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Excellent written and verbal communication skills
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Experience with social media management and/or marketing communications preferred
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Familiarity with board governance processes and tools (e.g., BoardBook) is a plus
Major Responsibilities and Duties
Academic Operations & Scheduling
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Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events
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Schedule and organize academic team meetings, campus visits, and board-related activities
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Ensure alignment between district calendar, academic initiatives, and key milestones
Communications & Marketing
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Manage and create content for social media platforms to highlight academic initiatives and campus successes
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Develop and distribute newsletters for internal and external stakeholders
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Support district marketing efforts in collaboration with leadership
Board & Executive Support
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Prepare BoardBook materials, presentations, and supporting documentation for board meetings
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Provide logistical and administrative support for academic board activities
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Assist in the coordination of executive-level communications and reporting
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Assist with Board meeting preparation and minutes documentation
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Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.
Data Analysis & Reporting
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Collect, analyze, and present academic and operational data to support decision-making
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Create dashboards, reports, and visual presentations for leadership
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Monitor key performance indicators and support continuous improvement efforts
Presentation & Content Development
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Design high-quality presentations for professional development, board meetings, and leadership updates
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Support the creation of training materials and academic resources
Administrative Support
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Provide general administrative support to the academic team, including documentation, correspondence, and project coordination
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Maintain organized systems for files, reports, and communication records
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Assist with special events and tasks.
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Fulfill other duties as required.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.
Work Schedule:
The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.
Equipment Used:
Personal computer, printer, copiers, fax machine, and calculator.
