Position Summary
This is one of two administrator roles supporting firm operations, with this position focused on client communications, professional licensing and compliance, technology administration, vendor management, employee onboarding, and marketing. This role will work in coordination with established third-party professionals including a bookkeeper, CPA, IT consultant, and marketing agency. This is a full-time, in-office role at our Alpharetta office, Monday through Friday.
The role suits someone who is highly organized, writes well, learns software quickly, and takes pride in getting details right.
Responsibilities
Client & Marketing
- Field inbound calls from private clients requesting appraisal quotes and route to the appropriate appraiser
- Coordinate website updates with our marketing agency and hosting provider
- Create and maintain marketing materials such as firm and service-line one-pagers
- Assemble client submittal packages (firm and appraiser credentials and qualifications)
- Prepare the firm's annual Atlanta Business Chronicle application and similar submissions
Licensing, Credentials & Compliance
- Manage state appraisal license applications and renewals for firm principals across multiple states
- Prepare the firm's annual E&O insurance application
- Track Appraisal Institute continuing education, events, and related communications
- Maintain the master appraiser qualifications and licenses document
- Update appraiser credentials on client vendor portals and in our appraisal software platform
Systems & Technology
- Administer Google Workspace user accounts (additions, removals, permissions)
- Maintain templates and database records in Valcre, our appraisal software platform (training provided)
- Support the firm's adoption of AI tools in daily workflows
- Administer the Vonage and Zoom phone system
- Coordinate with our outside IT consultant on hardware, software, and support issues
Operations Support
- Manage vendor relationships and accounts
- Handle onboarding and offboarding of appraisers and analysts (accounts, credentials, equipment)
Qualifications
Required
- 3+ years of professional experience managing administrative responsibilities, records, and recurring deadlines. Office administration and professional services backgrounds (real estate, appraisal, legal, accounting, insurance, financial services) are a natural fit, and we also welcome candidates transitioning from education or similar detail-intensive fields
- Excellent written communication and proofreading skills
- Strong proficiency with Google Workspace and Microsoft Office
- Demonstrated ability to manage recurring deadlines (renewals, filings, applications) without reminders
- Comfortable learning new software platforms independently
- Professional phone presence
Preferred
- Experience in commercial real estate, appraisal, or a licensing-heavy industry
- Experience with website content management or vendor portal administration
- Interest in or experience with AI productivity tools
How to Apply
Submit your resume with a cover letter describing your most relevant administrative experience and why you would be a good fit for our firm specifically.
Calhoun Sands Valuation & Advisory is an equal opportunity employer.
Company Description
Calhoun Sands Valuation & Advisory is a commercial real estate appraisal firm headquartered in Alpharetta, Georgia. Our team of 13 appraisers and 5 analysts completes approximately 1,300 appraisals per year across the United States for banks, investors, attorneys, and private clients. We are a stable, growing firm that trusts its people to own their roles and work independently, and we are looking for a sharp, detail-oriented administrator to join our back-office operation.
Compensation & Benefits
- Benefits package including health, dental, 401(k) with matching, paid time off, and holidays
- Onsite position at our Alpharetta office, Monday through Friday
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
