Administrative Assistant - Facilities

Sky River Casino -
Elk Grove, CA

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Job Details

Qualifications

Vendor relationship building
Administrative experience
Productivity software

Full Job Description

The Administrative Assistant performs a variety of clerical and administrative duties in supporting the assigned departments.

Provides administrative support and assistance to the Facilities department.
Meets and greets visitors and notifies staff of their arrival and business purpose.
Utilizes office equipment (copier, fax, computer, multi-line phone, etc.) to perform work/tasks.
Responsible for all incoming and outgoing communication, including phones, emails and faxes, and distribution to correct recipient/department in an organized and timely manner following established procedures.
Ships and mails correspondence and packages.
Orders and maintains inventory of office and pantry supplies.
Organizes, maintains, and updates physical and electronic filing systems.
Works closely with numerous property departments daily to complete tasks as assigned.
Responsible for handling questions and concerns brought to the department and ensuring timely follow-through to resolution or reference to the appropriate manager or department.
Demonstrates consistent attention to developing and maintaining professional client, team member and vendor relationships.
Maintains an organized, neat, safe, and clean work area.
Coordinates department meetings and usage of the conference rooms with the other administrative support team members.
Prepare reports and documents as needed.
Documents and distributes meeting minutes and maintains confidentiality of business matters.
Composes and/or edits letters, memos, reports, procedures, etc., as required.
Updates Facilities and EVS procedural manuals and is responsible for the documentation of all safety issues and the maintenance of reports/logs as requested.
Serves as liaison between departments, vendors, and guests.
Maintains department calendars and directory/list of internal/external business contacts.
Establishes vendor relationships, maintains a master list of all vendor contracts, and works with legal to ensure all contracts are renewed appropriately.
Assists department leadership with schedule development and appropriate communication.
Coordinates travel including flights, hotel, and ground transportation in line with established travel policy.
Collects information and conducts research per management request.
Maintains physical and electronic files and documents in an organized manner.
Performs other duties as assigned.

Requirements:

Must be 21 years or older.
Associate degree or above in a related field or equivalent experience preferred.
2 years of administrative support experience, preferably in hospitality industry and/or 2 years of administrative support experience in legal department or office.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software
Working knowledge of company internal controls and Policies and Procedures.

Is this position responsible for selling, serving or distributing alcoholic beverages or do they have comp authority? No

Gaming License Required? Yes, process facilitated by the Company

Other Certifications? N/A

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