This position provides comprehensive administrative support to multiple Director-level leaders across various locations. The role requires a highly organized, detail-oriented professional who can effectively manage competing priorities, support diverse stakeholders, and drive execution in a fast-paced environment with minimal supervision.
Key Responsibilities
Provide high-level administrative support to Director-level leadership, including:
Calendar management and meeting coordination
Expense management and reporting
Track, manage, and prioritize incoming requests, ensuring timely follow-up and completion
Manage meeting logistics, including scheduling, materials, and follow-ups
Conduct special projects and studies, providing insights and recommendations
Required Skills & Qualifications
Highly detail-oriented and exceptionally well-organized with strong follow-through
Proven ability to manage multiple priorities and work independently with minimal supervision
Advanced proficiency in:
SAP Concur (expense management)
Outlook
Strong written and verbal communication skills
Experience supporting Director-level or senior leadership
Preferred Attributes
Proactive, self-starter (“go-getter”) mindset
Strong problem-solving and critical-thinking abilities
Ability to anticipate needs and take initiative
Professional demeanor with excellent interpersonal skills
Notes:
100% onsite
8:00 am – 5:00 pm.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
