Job Summary
We are seeking a dynamic and organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations, coordinate communication, and support administrative functions to ensure a smooth and professional environment. Your energetic approach and attention to detail will help foster positive interactions with clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace atmosphere.
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly.
- Manage phone system, directing calls efficiently and professionally while providing excellent customer service.
- Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution and filing.
- Maintain accurate records through data entry, filing systems, and spreadsheets using productivity software such as Microsoft Office and Google Workspace.
- Schedule appointments, manage calendars, and coordinate meetings for staff members with precision and organization.
- Support office management tasks including inventory tracking, supply ordering, and maintaining a tidy reception area.
- Assist with clerical duties such as proofreading documents, preparing Word processing materials, and managing office documentation.
Requirements
- Proven experience in office management or administrative support roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and data entry software like QuickBooks.
- Excellent communication skills with a professional phone etiquette; bilingual abilities are a plus.
- Demonstrated ability to handle multi-line phone systems efficiently while providing exceptional customer support.
- Strong computer literacy with technical proficiency in office productivity software and familiarity with spreadsheets for record keeping.
- Previous experience in front desk or clerical roles emphasizing time management and organizational skills.
- Ability to perform clerical tasks such as filing, proofreading documents, and managing calendars accurately.
This role is perfect for motivated individuals eager to contribute their administrative expertise in a lively environment that values professionalism and proactive service. Join us to be part of a team dedicated to excellence in client communication and office management!
Pay: $17.00 - $19.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
