We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this position is perfect for you. Your energy and proactive approach will help keep our office running smoothly and ensure a positive experience for clients, visitors, and team members alike.
Responsibilities
- Work directly with the Principal Broker and support her daily activities.
- Handle incoming calls with courtesy and clear communication
- Maintain organized filing systems—both physical and digital—ensuring easy access to important documents
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
- Assist with calendar management and scheduling appointments for staff and executives
- Support bookkeeping activities using QuickBooks or similar accounting tools, including invoice processing and expense tracking
- Provide clerical support such as proofreading documents, preparing correspondence, and managing mail distribution
- Handle customer support inquiries via phone or email with excellent phone etiquette and problem-solving skills
- Coordinate office supplies inventory and place orders as needed to keep operations seamless
Requirements
- Proven experience in an office environment or administrative role with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent typing speed and accuracy; strong attention to detail for proofreading and data entry tasks
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Experience in the real estate field is a huge asses but not required if you have other experience.
- Exceptional customer service skills combined with professional phone etiquette
- Strong time management skills to prioritize tasks efficiently in a busy setting
- Personal assistant or office management experience will be considered an asset
- Having a license to practice real estate in Virginia is preferred.
Join us to be part of a vibrant team dedicated to maintaining an organized, welcoming environment where every detail counts! This paid position offers the chance to develop your administrative expertise while making a meaningful impact every day.
Job Type: Part-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Professional development assistance
- Referral program
- Tuition reimbursement
Work Location: In person
