Construction Operations Manager / Buildertrend Administrator
Coastal Signature Homes LLC | Fort Myers, FL
Coastal Signature Homes is a growing custom home building and remodeling company serving Southwest Florida.
We are looking for a highly organized, proactive and technology-driven Construction Operations Manager to take ownership of our office and construction operations and help build the systems required for our next stage of growth.
This is not a traditional administrative or receptionist position.
We need someone who understands construction operations, can work directly with ownership and project managers, and can help us build a scalable system for managing multiple construction projects.
A major initial responsibility of this position will be implementing and managing Buildertrend throughout the company.
The right person will eventually become a key operational member of our management team.
What You'll Be Responsible ForBuildertrend Implementation & Administration
Our immediate priority is fully implementing Buildertrend as the central operating system for our construction projects.
You will help:
- Set up and organize Buildertrend for current and future projects
- Create standardized project templates
- Build master construction schedules and schedule templates
- Develop task and workflow systems
- Create subcontractor and vendor databases
- Organize project documents, plans, contracts and selections
- Establish change-order procedures
- Develop purchase-order and approval workflows
- Set up client communication processes and client portals
- Create project checklists and milestone systems
- Build reporting dashboards for ownership
- Train employees and project managers on Buildertrend
- Monitor Buildertrend to ensure project information stays current
- Work directly with Buildertrend support and training resources
- Continuously improve the company's Buildertrend processes
Our goal is simple:
Ownership should be able to open Buildertrend and quickly understand exactly where every project stands.
Construction Operations
You will also help coordinate the day-to-day operational side of our construction projects.
Responsibilities include:
- Coordinate with project managers
- Maintain and monitor construction schedules
- Track upcoming deadlines and project milestones
- Follow up on outstanding project items
- Track permits and inspections
- Coordinate subcontractor and vendor documentation
- Maintain project contracts and records
- Track change orders
- Organize client selections and approvals
- Assist with project startup and closeout
- Track certificates of insurance, W-9s and vendor documentation
- Help ensure project managers follow company procedures
- Identify potential delays or missing information
- Prepare weekly project status reports for ownership
Office & Company Operations
This position will become a central point of coordination within the company.
Responsibilities include:
- Manage company office systems
- Maintain organized digital company records
- Coordinate communication between ownership, project managers, clients, subcontractors and vendors
- Assist ownership with operational and administrative needs
- Develop company procedures and SOPs
- Identify inefficiencies and recommend better processes
- Help establish systems as the company grows
- Assist with onboarding future employees
- Maintain accountability for company procedures and workflows
Who We're Looking For
We're looking for someone who doesn't need to be constantly told what to do.
The ideal candidate sees a problem, organizes it, develops a solution and follows through.
You should be comfortable working in a growing construction company where systems are actively being developed and improved.
Preferred Qualifications
- Construction industry experience strongly preferred
- Custom home building or residential remodeling experience preferred
- Buildertrend experience strongly preferred
- Experience with construction management software
- Experience supporting project managers and construction teams
- Understanding of construction schedules and project workflows
- Familiarity with permits and inspections
- Familiarity with contracts, change orders and purchase orders
- Experience coordinating subcontractors and vendors
- Strong computer and technology skills
- Strong Microsoft Office, Excel and Outlook skills
- Excellent written and verbal communication
- Excellent organizational skills
- Ability to manage multiple projects and priorities simultaneously
Experience with other construction platforms such as Procore, CoConstruct, JobTread or similar systems will also be considered.
The Person We're Looking For
You should be:
- Extremely organized
- Detail-oriented
- Proactive
- Dependable
- Technology comfortable
- Comfortable holding people accountable
- Confident communicating with project managers and subcontractors
- Able to work directly with company ownership
- Comfortable making decisions
- Able to prioritize without constant supervision
- Interested in building systems and processes
- Comfortable working in a growing and evolving company
Growth Opportunity
This is an important position within Coastal Signature Homes.
We are building systems now that will support significant future growth, and the person hired for this position will have an opportunity to grow alongside the company.
For the right person, this position can develop into a senior operations or management role.
We are not looking for someone simply to answer phones and perform administrative tasks.
We are looking for someone who can help us build and operate the systems behind a professional, scalable construction company.
Pay: $70,000.00 - $90,000.00 per year
Application Question(s):
- Do you have experience using Buildertrend?
- How many years of experience do you have working for a general contractor, home builder, remodeling company or construction company?
- Which construction management platforms have you used?
- Have you ever helped implement, organize or improve a construction management software system for a company? If yes, briefly explain what you did.
- Describe one system or process you created or improved at a previous company. What problem were you solving and what was the result?
- How many construction projects have you helped coordinate simultaneously?
- Which of the following do you have experience with?
Select all that apply:
Construction scheduling
Permitting
Inspections
Change orders
Purchase orders
Subcontractor coordination
Vendor management
Client selections
Project documentation
Construction accounting
Project closeout
Buildertrend
None of the above
- Are you able to work full-time in our Fort Myers office Monday through Friday?
- What compensation range are you seeking for your next position?
Ability to Commute:
- Fort Myers, FL 33908 (Required)
Work Location: In person
