HGA is seeking a Document Control Specialist to manage, maintain, and control refinery project, engineering, maintenance, and operational documentation across three refinery assets in Shreveport, Louisiana. This role ensures all project and asset records are accurately tracked, reviewed, approved, distributed, and archived in accordance with company standards and regulatory requirements, serving as a key liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations.
Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets
Maintain document numbering, revision control, transmittals, workflows, and approval processes
Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation
Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages
Coordinate document reviews between engineering disciplines, operations personnel, and project teams
Support Management of Change (MOC) documentation activities
Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation
Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements
Maintain document management systems, manage user access, and provide training to personnel
Generate reporting on document turnaround times, approval cycles, and deliverable status
Coordinate document submissions from engineering contractors, suppliers, and construction firms
Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field
3-7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments
Experience supporting capital projects, maintenance programs, or turnarounds
Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum, or similar)
Advanced Microsoft Office skills, including Excel, Word, PowerPoint, and SharePoint
Experience supporting multiple refinery or petrochemical assets
Knowledge of engineering documentation and drawing control standards
Familiarity with Management of Change (MOC) processes
Experience working with EPC contractors and project delivery teams
Understanding of refinery regulatory and compliance requirements
Equal Opportunity Employer/Veterans/Disabled
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