Job Overview
We are seeking a highly organized and reliable Receptionist/Administrative Assistant to join our team. The successful candidate will be responsible for answering multiple phone lines, operating a cash register, making UPS labels, and writing up invoices and estimates. The ideal candidate will have excellent communication and customer service skills, as well as the ability to multitask and prioritize tasks effectively.
This vital role offers the opportunity to streamline office operations, support team members, and ensure smooth daily functions. As an energetic and proactive professional, you will provide exceptional administrative support that keeps everything running seamlessly. Your expertise in customer service and technical proficiency will be instrumental in creating an efficient and welcoming workplace. If you thrive in a fast-paced setting and enjoy multitasking with precision, this is the perfect position for you!
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools
- Support calendar management by scheduling appointments, meetings, and coordinating events for team members or clients
- Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting clients or visitors efficiently
- Utilize computer skills to prepare reports, correspondence, and presentations while ensuring high levels of organization and productivity
- Utilize UPS Worldship to process UPS Shipments and closing reports
- Close out completed jobs in PrintSmith software
- Operate a cash register and process in store credit card payments
Qualifications
- Proven experience in office or administrative roles with strong clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry processes
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Strong communication skills and professional phone etiquette
- Technical proficiency in using multi-line phone systems, office equipment, and basic computer literacy required
- Demonstrated ability to handle confidential information discreetly while providing outstanding customer service
- Personal assistant experience and skills are required
- Join us to be part of a vibrant team where your organizational talents make a real difference! We value energetic professionals who are eager to support our mission through exceptional administrative expertise and team collaboration
Pay: $21.00 - $24.00 per hour
Application Question(s):
- How many years of computer experience do you have?
Experience:
- print shop : 1 year (Preferred)
Work Location: In person
