PAY TRANSPARENCY STATEMENT:
In accordance with The Massachusetts Pay Transparency Act, BNHC provides reasonable pay range for each posted position. Actual compensation will be based on multiple factors such as relevant experience, education and training to determine offered rates. This range represents the organization's good faith estimate of the possible compensation at the time of posting.
POSITION SUMMARY: We are seeking a detail-oriented and proactive Administrative Services Coordinator to ensure smooth daily operations. This role combines administrative duties, event coordination, financial processing, and social media content creation in a dynamic environment. There is a heavy emphasis on providing ongoing comprehensive support to our executive team. This is a 40 hour per week position on site. Remote work is not available.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Executive & Administrative Support (approx. 10 hrs/week)
Coordinate meetings and manage calendars for executive team members
Handle ad hoc requests and provide general administrative assistance
Serve as a key point of contact for internal and external stakeholders
Financial Processing (approx. 10 hrs/week)
Process incoming checks including copying, logging, and routing to Finance
Maintain accurate records of all financial transactions handled
Social Media & Communications (approx. 6 hrs/week)
Create engaging content for company social media platforms
Maintain consistent brand voice and messaging across channels
Attend company events to gather content for posting
Event Planning & Coordination (approx. 5 hrs/week)
Plan and coordinate company events and meetings
Manage logistics, vendor relationships, and event budgets
Food Services Coordination (approx. 3 hrs/week)
Board Support (approx. 3 hrs/week)
Assist with board-related activities and meeting preparation
Coordinate materials and logistics for board meetings
Check in with board members weekly
Send out reminders one week prior to board function including monthly meeting
Populate drop box with board documents
Attend board-related meetings and take accurate minutes. Submit meeting minutes within 2 weeks of meeting
Parking & Facilities Administration (approx. 2 hrs/week)
Process check requests for parking department payments
Serve as primary point of contact for parking group
Manage parking pass distribution including sorting, labeling, and coordination with Public Safety
Maintain current staff parking list
Meeting Room Management (approx. 1 hr/week)
MINIMUM SKILLS AND KNOWLEDGE REQUIREMENTS:
2+ years of administrative or office coordination experience
Excellent organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with social media platforms and content creation
Ability to manage multiple priorities and meet deadlines
Attention to detail, especially with financial processing
Professional demeanor and ability to maintain confidentiality
Works in a busy community health center in downtown business district. Interruptions are present and can be disruptive to workflow. Stress is present due to a high volume of work, diversified nature of activities and frequent deadlines.
Physical demands require lifting small pieces of office equipment and/or boxes not to exceed 20 lbs. Standing, walking and sitting involved with position. Visual acuity sufficient for reading, Hearing acuity for holding conversations with or without the use of audio devices.
