We are seeking a dynamic and detail-oriented KPS Commercial Construction Project Coordinator to join our team. In this vital role, you will support one or two Project Managers from the beginning of a construction project until the end. You will be interfacing with subcontractors, vendors, and the owners of the project. You will coordinate the effective management of project documentation and be following up on tasks ensuring seamless delivery to our clients. When required, you will communicate and interface with our Accounting/Finance area. This position is a role that is multi-faceted with an opportunity to learn, gain experience, grow and develop within the company and handle many different processes. This position is located in our Arcadia, Indiana office, working 8:00 am – 5:00 pm, Monday to Friday. This position is responsible for:
Assisting the Project Managers with:
o Updating Procore with subcontractor information, budgets, financial information, project documentation and other various requirements.
o Creating and delivering owner and subcontractor contracts and change orders using Procore and ensuring the documents are signed and returned in a timely manner before any work starts.
o Contacting subcontractors when needed; asking for bids/quotes for change orders; clarifying processes and procedures with them.
o Creating and submitting subcontractor invoices for payment.
o Creating purchase orders for materials, equipment and overhead items.
o Creating weekly reports and sending them to the owner to provide status updates on their construction project.
- Coordinating and interfacing with our Accounting/Finance area normally to clarify invoices, contracts, PO’s or when issues arise.
- Managing and professionally responding to all owners and subcontractors via phone and email.
- Supporting, and in some cases, training our subcontractors on how to complete standardized forms for payment and how to use Procore basic functionality.
- Ensuring the appropriate Procore workflow is utilized to process a variety of documentation and functions; ensuring all documentation is attached and archived for easy identification and retrieval; following consistent workflow procedures and adjusting entries as needed.
- Assist in answering general incoming phone calls and making outbound calls when needed.
- Creating documents using Microsoft, Adobe and DocuSign products.
- Learning more Project Manager processes as proficiency is achieved.
Position Requirements
- An associate or bachelor’s degree preferred and/or 1-5 years of experience in a role coordinating documents, invoices, bookkeeping, client service and troubleshooting issues.
- Intermediate experience in Microsoft Office programs, i.e., Excel, WORD and Teams; Procore experience highly preferred; Adobe and DocuSign experience preferred.
- Must be well organized and be able to execute processes in a timely and accurate manner.
- Must have an energetic, enthusiastic, collaborative, and “can do” attitude.
- Must convey a professional, positive, courteous, and friendly brand image when interacting with clients and staff.
- Must be a team player and flexible as needs change quickly in a growing business.
- Excellent written and verbal communication skills including the use of proper English and grammar.
- Initiative-taker, inquisitive, willing to learn quickly and be creative; suggesting efficient solutions and collaborating in the implementation.
- This position does not have a work-from-home (WFH) option, and the employee must work on-site in the Arcadia, Indiana office.
Company Benefits
KPS is an equal opportunity employer and provides a safe and drug-free workplace. As part of the hiring process, we require a drug and background screening. We pride ourselves on our guiding principles of honesty, trustworthiness, fairness and providing an inclusive culture. We focus on developing and growing our employees within the organization and providing them with challenging career opportunities.
We also provide the following benefits:
- Competitive salary depends on experience. (Position is full-time.)
- Primary and secondary (gap) medical insurance which reduces premiums and out-of-pocket expenses (eligible after 30 days of employment).
- Dental, vision and life insurance (eligible after 30 days of employment).
- Paid company holidays.
- Accrued Paid Time Off (PTO) after 90 days of employment (10 days your first year).
- 401(k) and up to 4% 401(k) match after 1 year of employment (100% vesting).
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- What are your salary requirements?
- How many years of assisting a construction project manager do you have?
- Would you pass a drug screening test for federally illegal drugs? (Note: Even with a Medical Marijuana Card, marijuana is federally illegal.)
- Have you been charged or convicted of any criminal offenses in the last 10 years?
- Have you been charged or convicted of any criminal traffic offenses in the last 10 years?
- If you were hired, when could you start?
License/Certification:
- Driver's License (Required)
Work Location: In person
