Essential Functions: Under the general direction of the University Registrar and also assisting the Enrollment Systems Manager, the Enrollment Systems Security Analyst serves as the program administrator for the provisioning and deprovisioning of user access to the enterprise student information system (PeopleSoft Campus Solutions, aka GET) and third-party systems used by the Registrar’s Office (National Student Clearinghouse, Ad Astra, etc.). The primary job duty of this position is to ensure compliance with applicable regulations and requirements governing access to GET. The incumbent determines methods and procedures to achieve the primary programmatic goal of compliance with Federal, California, CSU, and campus data security requirements. Examples of program administration job duties include, but are not limited to: review user access requests and identify an acceptable user profile based on established templates; develop or reconfigure user templates, roles, and permission lists in response to changing user needs and software enhancements; troubleshoot, analyze, and resolve user access issues in coordination with the ITS Help Desk; complete the CSU Access Control Policy annual Access Review in cooperation with the campus Information Security Officer; develop program administration related queries and reports; monitor daily and weekly audit reports used to identify potential security risks; develop and maintain process guides for all job duties; and advise management on improvements to security-related policies and procedures. In addition to enrollment systems security program administration, the incumbent is responsible for the following department-wide administrative specialties: financial analysis, planning, and fund management (create requisitions, process invoices and receipts, Pro-Card reconciliation, travel requests and reimbursements); in-depth budget analysis (complete monthly budget reconciliation, facilitate account transfers, monitor general fund and multiple trust account balances); human resources (submit personnel requisitions and employee transaction forms, coordinate searches, onboard new-hires, process separations, post payable time); facilities planning and ad-ministration (track space and equipment usage, coordinate changes with facilities and furniture vendors, report maintenance issues, submit key requests); contract administration (ensure annual vendor contracts are processed in a timely manner in coordination with area managers); event planning and coordination (complete arrangements for department events, assist the Veterans Resource Center with hosting military connected gatherings).
