About the Firm & Role Overview
Hartmann Doherty Rosa Berman & Bulbulia, LLP (HDRB&B) is a premier, full-service regional law firm dedicated to providing sophisticated, responsive, and results-driven representation. Our Private Lending Group handles high-volume real estate transactions on behalf of prominent lenders, with a strong reputation for protecting client interests, resolving complex title or due diligence hurdles, and bringing high-stakes deals to successful closings.
We are seeking an energetic, hardworking, and detail-oriented Real Estate Paralegal to join our thriving Private Lending team in Short Hills, New Jersey. This is an exceptional growth opportunity to gain hands-on experience and work alongside a highly supportive team of legal professionals in a fast-paced, transactional environment. If you thrive under pressure, possess strong multitasking abilities, and are eager to expand your expertise in commercial mortgage lending and real estate law, HDRB&B offers a collaborative, mentorship-focused culture that will accelerate your professional trajectory.
Key Responsibilities
- Full Lifecycle Transaction Management: Coordinate and manage regional real estate loan files from inception to final closing, ensuring all critical milestones, compliance rules, and stringent deadlines are met.
- Comprehensive Document Preparation: Draft high-quality commercial loan documents, closing disclosures, settlement statements, and detailed closing instructions for review by firm attorneys.
- Due Diligence & Title Clearance: Perform in-depth analyses of title commitments, search reports, property surveys, and zoning/organizational documents. Identify title clouds and proactively coordinate with title agencies to clear conditions.
- Closing Coordination: Direct and arrange structured closing schedules with clients, borrowers, brokers, administrative staff, title companies, and internal attorneys; compile final closing binders and handle post-closing distribution.
- Client & Partner Communication: Serve as the firm's primary, professional point of contact for external mortgage lenders, private brokers, title agents, and counsel, delivering proactive updates on transaction status.
Qualification & Skills
- Professional Experience: 1 to 3 years of dedicated paralegal experience in residential or commercial real estate transactions. Specific experience representing private or institutional lenders is highly preferred.
- Operational Agility: Highly organized with a proven ability to multitask, prioritize high-priority projects, and maintain composure in a busy, time-sensitive environment.
- Tech-Savvy Skillset: Advanced proficiency in Microsoft Word, Excel, and Outlook. Ability to rapidly adapt to and learn the firm's proprietary practices, software systems, and transactional workflows.
- Dedication and Integrity: Strong professional work ethic, unmatched attention to detail, and a willingness to occasionally work extended hours or stay late as needed to guarantee successful, on-time transactional closings.
- Professional Credential: A current Notary Public commission in New Jersey is strongly preferred (or a willingness to obtain commission upon hire).
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
- Work from home
Application Question(s):
- 1. Walk us through a real estate transaction that you were the lead on, from intake through closing.
2. You receive a title commitment shortely before a scheduled private lending closing. What are the first five items you review, and what issues would require immediate escalation to the attorney or title company before funding?
Work Location: Hybrid remote in Short Hills, NJ 07078
