Job description:
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to the firm and ensure the smooth operation. As an administrative assistant, you will play a crucial role in optimizing our firm’s productivity and maintaining a high level of discretion and confidentiality.
Responsibilities:
Responsibilities of the Administrative Assistant may include, but are not limited to, the following:
- Communication: Manage incoming phone calls, emails, and other correspondence.
- Administrative Support: Organize and maintain physical and electronic files, prepare documents, and operate general office equipment, including computers, calculators, copiers, scanners, and fax machines.
- Operational Support: Perform routine office errands, including trips to the bank for deposits and the post office for company mail and packages.
- Confidentiality: Maintain the highest level of discretion and confidentiality regarding firm and client information.
- Technology Support: Assist with managing office technology, devices, software, and applications used by the firm.
- Collaboration: Work closely with team members to ensure efficient communication and smooth office operations.
- Other Duties: Perform additional administrative tasks and special projects as assigned.
Qualifications:
- High school diploma or equivalent required.
- Previous administrative experience preferred.
- Strong organizational and multitasking skills with the ability to prioritize responsibilities in a fast-paced environment.
- Ability to handle sensitive and confidential information with discretion.
- Professional demeanor with exceptional attention to detail.
- Proficiency in Microsoft Office Suite and other relevant computer software.
- Valid driver's license and reliable personal vehicle available for work-related travel.
Benefits
- Health, dental, and vision insurance
- Flexible benefit plan
- Retirement plan with 401(k) and employer matching
- Disability insurance
- Life insurance
- Paid time off
Schedule:
- Full-Time
- Monday–Friday
- 8-Hour Shift
- In-Person Position
Location:
4139 Hardy St, Suite A
Lihue, HI 96766
Pay: From $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
