About Us:
Black Forest Automotive is a family-owned, high-end independent auto repair shop with a reputation for excellence in German vehicle service. We're looking for a reliable, detail-oriented team member to support our busy office and keep operations running smoothly.
Job Summary:
We are seeking an organized and proactive Administrative Assistant to handle key financial and administrative tasks using QuickBooks, manage inventory, prepare invoices, and provide front-office support. This role is essential in keeping our shop efficient and our customers happy.
Key Responsibilities:
- Manage QuickBooks for accounts payable/receivable, bank reconciliations, expense tracking, and financial reporting
- Oversee parts and inventory tracking (receiving, stock levels, and updates in QuickBooks/alldata)
- Process customer invoices, service bills, and payments accurately and promptly
- Assist office staff with answering incoming calls, scheduling appointments, greeting customers, and providing excellent service
- Handle general office duties: filing, data entry, scanning documents, ordering supplies, and maintaining a clean/organized workspace
- Support other administrative tasks as needed (e.g., vendor coordination, record-keeping for repairs and warranty work)
Qualifications & Requirements:
- Proven experience with QuickBooks (Online or Desktop) – required for bookkeeping, invoicing, and inventory
- Strong attention to detail and excellent organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Friendly, professional phone manner and customer service attitude
- Ability to multitask in a fast-paced environment
- Reliable, punctual, and team-oriented
What We Offer:
- Competitive pay based on experience
- Stable, long-term position in a respected local shop
- Opportunity to work with passionate automotive professionals
- Positive team environment focused on quality and integrity
How to Apply:
Please send your resume and a brief note about your QuickBooks experience to [email protected]
Or drop off your resume in person at our shop (call ahead: 858-292-1192).
Black Forest Automotive is an equal opportunity employer. We look forward to hearing from you!
Job Types: Full-time, Part-time
Pay: $28.00 - $32.00 per hour
Work Location: In person
