JOB
The City of Redmond is a thriving, culturally diversecommunityand home to over80,000 residents.Redmond is the hub of an array of commerce and industry ranging from technology,aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.
Public Works is seeking a detail-oriented and organized individual to support a records cleanup and retention initiative. This role will support the department's records management efforts by organizing, reviewing, and preparing physical records for retention, archiving, or secure destructionin accordance with the Washington State Archives Local Government Common Records Retention (CORE) and the City's Records Retention policies.
Records to be reviewed include construction (plans, specifications, design and construction reports, notes), utilities (water, sewer, stormwater), transportation, right-of-way, permits, and general administrative files.
EXAMPLE OF DUTIES
Records Review & Classification
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Review boxed records and ensure contents match inventory
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Determine retention status based on City policy, business needs, and Washington State Archives CORE
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Create new folders as required based on record contents
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Update inventory with corrections to contents and retention status
Organization & Disposition
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Organize records based on disposition: keep, destroy, or State Archivist review.
- Clearly label boxes and folders according to disposition
Documentation & Compliance
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Ensure records are handled in accordance with legal and departmental policies
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Complete tracking forms and logs for records disposition
Support audit readiness by maintaining organized documentation
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Coordination & Logistics
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Coordinate with internal teams and external parties for disposition
Maintain confidentiality and data security throughout all tasks
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Deliverables
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Completed records inventory spreadsheet
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Summary report of records processed during assignment
SUPPLEMENTAL INFORMATION This is a supplemental, non-benefitted position
