Job Description:
Join our team at IPS Industries in Carrollton, TX, as an Administrative Assistant. If you have experience in warehouse operations, enjoy working in a dynamic environment, and possess strong organizational and communication skills, this is a great opportunity to become a key player in our logistics team. As the Administrative Assistant, you'll be responsible for overseeing the efficient intake of shipments from our manufacturing plant and ensuring the accuracy and quality of inbound inventory, as well as overseeing the process of our FBA (Amazon) shipments.
Responsibilities:
- Over see and ensure that all FBA (Amazon) orders are completed and shipped out on a timely manner.
- Ensure that all FBA labels are uploaded in the Videojet labeling machine in a timely manner, and that all FBA BOL’s are printed.
- Ensure timely and accurate count and verification of all palletized products from the manufacturing plant to the Distribution Center. Send the MC inventory report to the DC Manager daily.
- Oversee the QC process and enforce procedures for quality control of all inbound goods.
- Assist the DC Manager with monthly cycle counts and quarterly inventory audits.
- Communicate effectively via email, Microsoft Teams, and phone.
- Bilingual (English/Spanish) is a plus.
Requirements:
- High school diploma or equivalent (Preferred)
- Proven experience in warehouse receiving and inventory management
- Strong attention to detail and organizational skills
- Excellent communication and leadership abilities
- Ability to work effectively in a fast-paced environment
- Familiarity with warehouse systems such as Navision (Preferred)
- Bilingual in English and Spanish is a plus
Benefits:
- Competitive hourly compensation
- 401(k) retirement plan
- Paid vacation and sick leave
- Medical, dental, insurance
- Life insurance
- Flexible schedule
Pay: From $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Application Question(s):
- How many years of experience do you have in warehouse receiving, inventory management, or logistics?
No experience
Less than 1 year
1–2 years
3–5 years
5+ years
- Do you have experience verifying inbound shipments and reconciling inventory counts?
Yes
No
- Have you worked with Amazon FBA shipments, including labels, BOLs (Bills of Lading), or shipment preparation?
Yes
No
- Which warehouse or inventory management systems have you used? (Select all that apply)
Microsoft Dynamics NAV (Navision)
SAP
Oracle
NetSuite
Fishbowl
WMS
None
- How comfortable are you using Microsoft Office (Excel, Outlook, Teams) for daily administrative tasks?
Beginner
Intermediate
Advanced
Expert
- Do you have experience performing inventory cycle counts or inventory audits?
Yes
No
- This position requires strong attention to detail when verifying inventory and shipment documentation. Are you comfortable performing these responsibilities daily?
Yes
No
- How many years of administrative support experience do you have?
No experience
Less than 1 year
1–2 years
3–5 years
5+ years
- Have you supervised or coordinated warehouse operations, inventory processes, or shipping activities?
Yes
No
- What is your expected HOURLY rate?
Education:
- High school or equivalent (Required)
Language:
- Bilingual English Spanish (Required)
Work Location: In person
