SUMMARY
This position is primarily responsible for processing payroll, recruiting support and the coordination and oversight of the HR administrative and compliance functions, providing excellent customer service and practicing confidentiality at all times. This position will also provide back-up to the HR Recruiter for recruiting, and assisting Director of HR as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Payroll
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Serves as backup to HR Specialist
- Verify 401k enrollment, changes, etc. per guidelines as backup to HR Specialist
Orientation, Records and Personnel Files Management
- Provide backup in preparation of Welcome Week packets when needed
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Backup to HR Specialist for Welcome Week
Recruiting
- Cross train to provide support in the offer letter process, background checks and as needed to assist with getting candidates to complete their background steps
- Cross train to support when needed annual background checks/DMV checks for agency
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Serve as backup to the HR Specialist when needed
Compliance
- Local DSS & VADBDHS Audits
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Audit personnel files and correct documentation paperwork.
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Completes agency EEO, AAP, and related regulatory compliance reporting per guidelines
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Assist department with COA accreditation process needs.
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Manage Performance Evaluation process for agency
Communication, Data Entry, and Information
- Respond to employees’ tickets in the FreshService system as assigned
- Enter data into ADP, spreadsheets and generate reports as needed.
Benefits
- Point of contact for employees
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Handle processing of Worker’s Compensation claims to carrier
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Handle processing of FMLA requests for agency and tracking of FMLA hours
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Manage coordinating benefit and open enrollment information.
Staff Events
- Participate in special committees for staff activities and celebrations.
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Employee Engagement Administrator for programs HR Department Manages
Administrative Support
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Work independently and within a team on ongoing and special projects.
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Attend staff meetings as required.
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Provide projects, and administrative support to the Director of HR.
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Provide support in monitoring invoices for HR Department as needed
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Provide excellent customer service.
- All other duties as assigned.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in human resources or related field and two years Human Resources related experience and/or training preferred; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment. Must be proficient in using PC and Microsoft Office. Excellent interpersonal and customer service skills. The ability to handle multiple tasks simultaneously with frequent interruptions.
$50k - $56k
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with frequent interruptions. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in human resources or related field and two years Human Resources related experience and/or training preferred; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment. Must be proficient in using PC and Microsoft Office. Excellent interpersonal and customer service skills. The ability to handle multiple tasks simultaneously with frequent interruptions.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid driver's license with acceptable driving record per UMFS guidelines.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to talk and or hear. The employee frequently is required to stand; walk; bend; sit; and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Repeated hand-wrist movement required. Corrected vision to normal range; normal hearing and talking is required for verbal communications. Ability to use office equipment including computer, fax, copier and a variety of technologies and softwares. Must be able to drive short and long distances frequently. Good memory and recall is necessary for the accurate and timely transfer of data/information.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Frequent interpersonal communication and reading, keyboarding and filing. Frequent interruptions. Need to handle multiple tasks simultaneously. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional travel to regional centers in agency or personal vehicles is required. Rare overnight travel may be required. The noise level in the work environment is usually moderate to loud. This is a drug free work environment. See Agency Employee Handbook, Substance Abuse, for clarification.
