Reporting to the Youth and Family Operations Manager, the Youth Programs Communications Administrator provides administrative support services to the Youth and Family Department and Aquatic Departments. This is a full-time role that will average c. 40 hours per week.
Full time | Hourly | Beautiful facilities |Excellent benefits | Employee Benefits | On-Site Parking | Employee Meals
Duties and Responsibilities
Schedule, build and manage the registration process for all Youth & Aquatic Programs
Distributes information for Youth & Aquatic programming using digital communication
Designs and creates print media for Youth& Aquatic programs
Schedule and maintain employee working schedules for Youth & Aquatic programs under supervision of department leadership
Ensure employee timecards are complete with correct punch in/outs
Input the commissions for employees from Jonas reports and class schedules
Review and approve all timecards at the end of each payroll period
Track and organize program attendance
Evaluate aquatic program participant performance & progress
Code and process all invoices for the department
Input the registration fees from Members for programs, events, camp & swim lessons in Jonas and/or Salesforce
Submit billing packets to the catering department for final processing
Create supply lists to submit for purchase based on weekly inventories
Oversee aquatics inventory through monthly counts and maintain Youth & Family Program inventory by receiving, organizing, and recording supplies and equipment as they arrive
Place orders through Food Trak for complimentary snack offerings
Run Jonas reports for commission and sales numbers as needed
Assist leadership at Youth & Aquatic events and Summer Camp programs as necessary
Act as the liaison for ROCC families participating in Youth and aquatic programs
Handle correspondence with parents and instructors
Qualifications
A minimum of 1 year of communications/marketing or similar role OR education in similar field
Possess American Red Cross Child & Adult CPR/AED or Lifeguard Certification or the ability to obtain it prior to your start date
Good knowledge of health and nutrition
Strong organizational and management skills
PC skills with thorough knowledge of Microsoft Office, Adobe Acrobat and internet capabilities
Readily able to learn multiple in-house software programs, some to a mastery level
Excellent administrative, telephone, organizational and interpersonal skills
Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written, verbal and listening communication skills
(Preferred) A minimum of 1 year of competitive swimming, aquatic programming, athletics OR similar field
Personal Characteristics
Dedicated to meeting the expectations and requirements of the membership; Acts with members in mind
Dependable, reliable and capable of working independently
Able to make quick, but informed decisions, often under tight deadlines and pressure
Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations
Able to learn quickly when faced with new problems and challenges
Enjoys working hard and seizing opportunities as they present themselves
Is easy to approach; enjoys interacting with co-workers and Members
Use your time effectively and efficiently
Gets more done in less time than others; ability to multi-task is critical
Safety minded, high quality service standards, diplomatic and calm
Skilled at active listening, retaining knowledge and acting upon it
The Club and Our Benefits: We offer excellent benefits for full-time positions including: Medical, Dental, Vision; *401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees).
Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.
River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.
Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
