Duties: The Procure to Pay Associate works to ensure efficient, timely, and reliable invoice process, and issuing payments as required within the Procure to Pay Office. The responsibilities of the position include, but are not limited to, the following:
- Maintain and process accounts payable transactions daily
- Verify vendor invoice content meets BPHC’s payable invoice standards
- Review and confirm invoice information is complete and accurate
- Update vendor information into the vendor maintenance database
- Confirm invoice approval routing is complete and accurate
- Reconcile payables transactions and run payables reports
- Compile a list of problem invoices and track issues until they are resolved
- Communicate with Bureaus, Programs staff, Finance colleagues and Vendors to resolve invoice issues
- Serve as a knowledgeable resource to Bureaus, Programs/Departments for all Procure to Pay functions
- Respond to vendor inquiries expeditiously
- Review payment terms and invoice accuracy prior to submitting check run report for preapproval
- Support the Specialist to prepare and process electronic fund transfers and check payments
- Produce, analyze and/or reconcile reports as needed
- Support with unclaimed payments analyses and the preparation of remittance to Comm of MA
- Assist with compiling accurate vendor data and the annual filing of Form 1096 and 1099
- Participate and engage in Procure to Pay team activities
- Engage in BPHC activities and initiatives
- Work in a confidential capacity
- Additional Finance office responsibilities and projects as needed
- BA/BS in Finance, Accounting, Business, Economics, or related field required or;
- Associate Degree in Finance, Accounting, Business, or related field and 1 year of transferable Finance experience or;
- 1-2 years of transferable Finance experience may be substituted in lieu of degree
- Plus at least 1 year of transferable Finance experience is required.
- Prior experience working with a nonprofit or a city/municipal agency is preferred.
- Proficient knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Excellent verbal and communication skills
- Ability to pay attention to detail, solve problems and think logically
- Proactive thinker to assist with P2P system evaluations and suggest enhancements/improvements
- Able to organize complex and diverse information
- Able to adapt to Working From Home environment
- Able to work in a fast paced, deadline driven environment
- Excellent quantitative skills, including ability to write database queries and analyze data
- Familiarity with accounting programs and software, experience with Great Plains 2018 and ReQlogic a plus
- Must be self-motivated with the ability to work effectively as an individual and as a member of a team
The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.
- City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
- A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
- Certain immunizations will be recommended and/or required prior to commencement of employment duties.
- Any position that requires an advanced degree will be subject to education verification.
- Certain positions at the BPHC may be Grant Funded.
- The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
- Certain positions at the BPHC may require Child Protective Service Background verification.
- The advertised shift and schedule are subject to change at the department's discretion.
35 hours/week 9:00 AM – 5:00 PM
$55,000 -$67,500 Annually
