This is a Full-Time, on-site role located at the U.S. Embassy in Moscow, Russian Federation. We are seeking U.S. citizens who are willing to relocate to Moscow.
Company: MEC Energy Services, LLC
Location: US Embassy Moscow
Job Title: GSO Administrative Assistant-Russian Speaker
Relocation Requirement: This position requires relocation. The employer provides transportation to and from the host nation from the employee’s point of hire in accordance with the successful candidate's offer letter.
Take Your Career Around the World
Looking for more than just your next job? Join a team supporting the U.S. Department of State at American embassies and consulates around the globe.
At MEC, we’re seeking skilled professionals across a wide range of disciplines—including skilled trades, facilities management, logistics, administration, technical services, and operations—to help support the critical mission of U.S. diplomatic facilities worldwide. Every role plays an important part in maintaining safe, secure, and mission-ready environments for American personnel serving overseas.
If you’re looking for meaningful work, the opportunity to live and work internationally, and an outstanding compensation and benefits package, we’d love to hear from you.
Why Join MEC?
- Competitive compensation
- Company-paid housing and utilities overseas
- Comprehensive benefits package
- Paid travel to your overseas assignment
- The opportunity to live and work abroad while supporting an important U.S. Government mission
- Professional growth through unique international experience
Major Duties Responsibilities:
Incumbent assists in supporting the GSO office and receives day-to-day direction from the Department of State’s S/GSO and A/GSO. Assists with providing a full range of support services for shipping and customs, as well as performing administrative and clerical services as necessary. The incumbent will assist with translating and interpreting tasks and orders requiring Russian language proficiency.
Specific responsibilities include but are not limited to:
- Arranges the shipment, importation, registration, and deregistration of Privately Owned Vehicles (POVs) and Official Vehicles (OFVs) for all Embassy personnel.
- Schedules pack-outs for Embassy personnel for Household Effects (HHE) and Unaccompanied Air Baggage (UAB) and keeps staff informed of activities concerning their effects until arrival at their next post.
- Using Russian language skills, assists GSO with external queries, both in person and through remote channels such as telephone, email, mail, and fax, and liaisons with local contractors and vendors.
- Inputs purchase orders into ILMS and Ariba and tracks status of orders.
- Coordinates with GSO on delivery of shipments.
- Processes shipments, including both Personal effects and USG supplies, for Embassy personnel.
- Assists with expediting specialized shipments.
- Reviews and examines bills received from packing, delivering, and shipping companies for payment, ensuring accuracy and timeliness.
- Closely coordinates with vendors until shipments by airfreight, sea freight, and road freight are received by the receiving team.
- Maintains accurate documentation and records of all shipments.
- Assists with procurement as needed.
- Assists with special projects as assigned by the S/GSO or Management Officer.
- Assist with any projects or duties as assigned by S/GSO and A/GSO
Required Qualifications:
- Must be 21 years of age or older, have completed secondary school or obtained a GED and possess a valid driver’s license.
- Must be able to type at least 40 words per minute, have excellent customer service skills, be familiar with word processing, and have a minimum of 3 years’ worth of customs, logistics, and shipping experience.
- Completion of college coursework related to procurement and logistics is desired.
- Familiarity with procurement and logistics operations in general and overseas post operations in particular is highly desirable.
- A 3/3 level in Russian are required.
- Must be able to obtain and maintain a U.S. Government Top Secret security clearance.
- A B.A. degree may be substituted for work experience requirements.
Must be a U.S. Citizen
Drug Testing-Required
Background check-Required
This is a Full-Time, on-site role located at the U.S. Embassy in Moscow, Russian Federation. We are seeking U.S. citizens who are willing to relocate to Moscow.
If you’re adaptable, thrive in dynamic environments, and are ready to take your career beyond borders, we encourage you to apply today. Join a team that supports the U.S. Department of State’s global mission while gaining valuable international experience and enjoying a comprehensive compensation and benefits package.
Job Type: Full-time
Application Question(s):
- Are you located in or willing to relocate to US Embassy Moscow for this role?
Education:
Experience:
- Relevant: 5 years (Preferred)
Language:
Security clearance:
Work Location: On the road
