Department Operations Specialist

University of Colorado -
Aurora, CO

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Job Details

Full-time
$61,616 - $82,556 a year
12 days ago

Benefits

401(a)
Disability insurance
Health insurance
Dental insurance
Paid time off

Qualifications

Employee relationship building

Full Job Description

University Staff

Description

University of Colorado Anschutz

Department: Neurosurgery

Job Title: Department Operations Specialist

Position 00850280: – Requisition #:40411

Job Summary:

The University of Colorado Department of Neurosurgery is looking for a creative, innovative team player. This is a full-time University Staff position located at the CU Anschutz Medical Campus. The Business Services Professional provides critical operation support to the Department of Neurosurgery, Office of the Chair in a variety of areas including daily office operations, executive support, and finance.

This position is responsible for the oversight and implementation of general administrative processes for the office of the Chair. This person acts independently and exercises initiative to achieve Department of Neurosurgery goals and missions, maintains confidentiality, and establishes and maintains positive working relationships. This position supports the Chair, Vice Chair of Clinical Operations and the Vice Chair of Finance and Administration. This position collaborates with multiple departments, executive assistants, and all levels of University Staff and leadership. This position is responsible for complex scheduling at a high level. This position coordinates, plans and executes meetings, official functions on and off campus in compliance with university policies. This position provides office oversight for facility management, requesting office keys, and setting up telephones for new faculty and staff. This position creates and maintains department records according to the record retention policy. This position assists with project management tasks as assigned.

Key Responsibilities:

Chair Operations Assistant (80%)

General Support: Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences, ensuring prompt and appropriate responses
Document Management: Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.
Data Entry: Accurately input and update information into databases, spreadsheets, and other systems as required.
Correspondence: Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.
Travel Arrangements: Coordinate travel plans and accommodations for the Chair.
Coordinate Travel: for Chair related instances.

Department Operations Specialist (20%)

Order and manage office supplies and equipment, ensuring adequate inventory levels.
Maintain and organize office files, records, and documentation for the department administration.
Manage the conference room reservation system for the department’s conference rooms.
Budget maintenance and follow-up of financial transactions related to procurement and program expenses for the department chair.
Tracking department chair travel to maintain compliance with departmental policy
Approximately 2-4 larger events per year (~50 guests) which may require ordering catering, assisting with room reservation and setup; greeting and registering guests.
Where necessary, process official function forms and alcohol approval forms.

Managing event budgets

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Neurosurgery seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff.

Neurosurgery at CU is a dynamic, rapidly growing educational enterprise, and we are one of the largest Departments of Neurosurgery in the western United States. Currently the Department encompasses 4 teaching institutions: University Hospital, Colorado Children’s Hospital, the Colorado VA Medical Center and Denver Health and Hospitals, with all but the latter now located on the new 225 acre Anschutz Medical Campus in Aurora. The Anschutz Medical Campus, is a truly state-of-the-art center for education, clinical programs, research and innovation Our current faculty includes 25 Neurosurgeons, 3 Neuro-critical care Intensivists, an ever-growing division of Interventional Neuro-radiology, 5 Neuropsychologists and 4 full-time dedicated research PH.D.’s. Within the Department are nine programs of excellence, offering unrivaled educational opportunities for our Residents and Fellows. We, at the University of Colorado, are dedicated to providing state-of-the-art care not only to the patients of Colorado, but to our region and to the nation.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Principal Professional:

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 3-5 years of professional administrative experience.

Senior Professional:

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional administrative experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Master’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
Previous experience with administrative and/or faculty program support in an academic or medical setting.
Experience implementing organizational operations and procedures
Experience with high level scheduling

Conditions of Employment:

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to remain calm in difficult situations
Strong organizational skills, with the ability to manage multiple tasks and deadlines.
Professional demeanor with the ability to handle sensitive and confidential information.
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other office technologies.
Willingness to advance skills in current technology and developing AI programs

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Samuel Long; [email protected]

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by two weeks from posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Business Services Principal Professional - $70,859 - $94,951
Business Services Senior Professional - $61,616-$82,556

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Hybrid

Department: U0001 - Anschutz Med Campus or Denver - 20335 - SOM-NS GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Jul 6, 2026

Unposting Date: Ongoing

Posting Contact Name: Samuel Long

Posting Contact Email: [email protected]

Position Number: 00850280

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