About Us:Preferred Electric is a leading commercial electrical contractor specializing in innovative and reliable electrical solutions for diverse industries. We pride ourselves on delivering high-quality projects while fostering a collaborative and supportive work environment.
Job Summary:
We are seeking a motivated, highly organized, and detail-oriented Accounts Receivable Associate to join our team. This role has full responsibility for the accounts receivable process, including preparing and sending customer invoices, posting payments, maintaining accurate customer account records, monitoring outstanding balances, and assisting with collection follow-up as needed. The Accounts Receivable Associate will help ensure billing and payment activity is recorded accurately and timely. The ideal candidate is dependable, accurate, and comfortable managing multiple priorities in a fast-paced environment while maintaining strong attention to detail and professionalism when communicating with customers and internal team members.
Key Responsibilities:
· Prepare, review, and submit accurate customer billings, including small job invoices, contract AIA-702/703 billings, retention billing, billing revisions, credit memos, and change order billing.
· Create invoices in the accounting system and ensure timely submission to customers through the required method, including email, customer portals, or other customer-specific processes.
· Maintain consistency and accuracy in descriptions used on billings, payments, waivers, statements, reports, and related accounting documents.
· Track, prepare, request, and submit customer waivers, including conditional, unconditional, progress, and final waivers, while ensuring all required information and prior amounts are accurate.
· Enter and apply customer payments, coordinate remittance details as needed, research discrepancies, and process remote bank deposits.
· Set up new small jobs in the accounting system, including proper job numbering, required fields, and accurate classification of qualifying small jobs.
· Generate and review customer statements from the accounting system to confirm accuracy before distribution.
· Monitor aging reports and follow up with customers on past due balances, including accounts with non-standard payment terms.
· Identify customer documentation requests, such as invoice copies, W-9s, waivers, certified payroll, purchase orders, and subcontractor waivers, and coordinate timely responses to avoid payment delays.
· Understand customer billing requirements, payment timing, lien timeframes, and escalation procedures for collection matters.
· Work closely with project managers for accurate and timely customer billings, confirm required billing details, and resolve questions or discrepancies.
· Identify opportunities to improve billing, waiver, payment, and collections processes to increase accuracy, efficiency, and timeliness.
Qualifications & Skills:
- 3–5 years of accounts receivable or billing experience in an in-house or corporate accounting department, preferably within a privately held or mid-sized organization
- Experience with construction billing processes, including AIA billings, schedule of values, retention, etc.
- Experience with Sage 100 Contractor accounting software is a plus
- Proficiency in Microsoft Excel, with strong data entry and analytical skills
- Strong attention to detail and a high level of accuracy when handling financial information
- Excellent organizational and time management skills with the ability to manage multiple priorities
- Strong communication and problem-solving skills, with the ability to work collaboratively across departments
- Proactive mindset with a willingness to support process improvements and operational efficiencies
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
Salary and Benefits:
- Salary Range: $65,000+ annually, based on experience.
- Benefits Package Includes:
- Health, dental, and vision insurance.
- 401(k) plan with company match.
- Enrollment in Unlimited Paid time off (PTO) policy and paid holidays.
- Professional development and training opportunities.
- Enrollment in Quarterly Support Staff Bonus Program.
How to Apply:
If you are an experienced Accounts Receivable Associate looking to take the next step in your career, we want to hear from you! Please submit your resume, cover letter, and references to [email protected].
Preferred Electric is an Equal Opportunity Employer and encourages applicants from all backgrounds to apply.
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Accounts Receivable: 3 years (Required)
- Construction Accounting: 3 years (Required)
Ability to Commute:
- Bloomingdale, IL 60108 (Required)
Work Location: In person
