Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
NC Salary Grade Equivalency
NC03
Classification Title
Admin Support Associate - Advanced
Working Title
Business Services Associate
Salary Range
$35,212 - $43,960
Anticipate Hiring Range
$35,212 - $43,960
Division
Academic Affairs
Department
College of Engineering (Col)
Work Unit
Engineering Technology
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
Provides account maintenance and reporting for the department’s state and grant accounts. This position is responsible for all account-related business processes in the department, as well as all faculty/staff hiring and other personnel-related issues. This will also include online purchase requisitions. Assists the Chair with event and meeting scheduling, calendar maintenance, advisory board support, articulation conferences, ABET activities, and special projects. The position works closely with the College of Engineering Business Services Process Owner in accomplishing duties related to the department’s accounts. Orders and forms impacting the accounts will be completed for Engineering Technology faculty members and students. This position provides administrative support to department faculty. This position provides information on business-related processes to the Chair.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
The position requires a self- motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds, including reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the department chair and provides support to the department administration, faculty, and students. Assist Academic Advisors and assume other duties as needed and assigned.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education
- Prior Higher Ed work experience.
- Experience managing federal and state grants and contracts.
- Familiar with fiscal year general fund management.
- Experience with financial reconciliations of general fund and grant accounts.
- Experience with balancing budgets and developing budget projections.
- Familiar with purchasing processes using an e-procurement system and processing P-Card transactions.
- Familiar with undergraduate student hiring and/or graduate student appointment processes.
- Proficient with Microsoft Office software and Google Suite.
- Possesses a general knowledge of Human Resources hiring processes.
Necessary Licenses or Certifications
Work Location
Smith Building
Proposed Hire Date
09/01/2026
Contact Information
Robin Moose
Special Notes to Applicants
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write ‘see resume’ on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
