Job Specification
Commence – www.commencebuilds.com
Title: Permitting Coordinator
Location: Orlando – Corporate Office (100% in-person office role)
FLSA Status: Exempt
Summary: Commence is seeking a detail-oriented and proactive Permitting Coordinator to manage the permit application process, track approvals, and ensure compliance with local regulations. This role requires strong organizational skills, communication abilities, and a keen eye for detail.
Reports to: VP of Operations
Responsibilities include but are not limited to:
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Permit ApplicationCoordination: Work with local government agencies to apply for permits, relay comments to the Engineers Design Lead, and facilitate payments.
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Permit TrackingCompliance: Maintain permit status, track expiration dates, and request checks for permit-related expenses.
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MunicipalityClient Liaison: Act as the primary contact between Commence, Business Development Manager, the customers, and municipalities to obtain necessary approvals and ensure smooth communication.
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In Person Submissions: Regularly travel to submit and pick up permits at designated jurisdictions
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Utility Coordination: Schedule inspections for electric and water meter applications, underground conduit installation and permanent power connections with utility engineers.
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Plan Modifications: Request non-structural changes to design plan architects and engineers to expedite the approval process.
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RecordsReporting: Update CrewReport and all associated permitting tasks to monitor the progress of permits, utilities, and certificates of occupancy (COs).
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Public WorksROW Permits: Work with public works departments in markets that require right-of-way (ROW) permits and ensure timely submissions.
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Regulatory Compliance: Verify that all product approvals meet or exceed municipal requirements.
Qualifications/Requirements:
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Strong attention to detail, ensuring accuracy in all tasks.
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Excellent verbal and written communication skills.
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Effective team player with a collaborative mindset.
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Adaptable and thrives in a fast-paced environment.
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Excellent organizational and time management skills
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Technologically proficient
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High level of accuracy in data entry and reporting
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Clear, professional communication with clients, vendors, and internal teams
Physical and Work Environment Requirements:
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Ability to sit for extended periods while working on a computer.
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Occasionally lift and move office supplies (up to 20 lbs) with or without reasonable accommodation.
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Work is performed in an office environment with standard lighting, temperature, and noise levels.
Excellent benefits package, including:
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Competitive salary
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Health Insurance - Medical, Dental and Vision
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401k with a generous company match
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Paid time off (PTO)Company-paid Holidays
