Position Overview
Michael Saunders & Company is seeking a highly organized, detail-oriented Listing Coordinator / Office Administrator to support our busy residential real estate office. This role is responsible for coordinating listing activities, processing transactions, maintaining accurate records, and providing exceptional service to agents and clients. The ideal candidate thrives in a fast-paced environment, takes initiative, and enjoys working with people.
Key Responsibilities
- Coordinate and process listings, contracts, and closings
- Maintain listing files and ensure paperwork is complete and accurate
- Prepare deal sheets and track important transaction deadlines
- Manage listing updates and MLS input, ensuring accuracy and compliance
- Assist agents and staff with transaction-related inquiries
- Answer phones, greet visitors, and provide outstanding customer service
- Maintain office records and assist with general administrative duties
- Complete projects accurately and within established timelines
Qualifications
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Exceptional attention to detail and follow-through
- Proficiency in Microsoft Word, Excel, and Outlook
- Positive, professional, and customer-focused attitude
- Ability to work independently and as part of a team
- Willingness to learn MLS systems, transaction management platforms, and other real estate technology
Experience
Real estate, MLS, transaction coordination, office administration, or related experience is preferred but not required. We are seeking a highly organized professional with strong administrative, customer service, and communication skills who can learn quickly and thrive in a professional, fast-paced environment.
Job Hours: Monday - Friday | 8:30 AM - 5:00 PM
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
