Job Summary
The Development Coordinator supports all aspects of Resource Development for FirstSpark. The Development Coordinator will be responsible for supporting campaign execution and key administrative functions, including but not limited to 1) Annual Giving Campaign Support; 2) Individual Donor Relations - Cultivation, Prospecting and Data Collection; 3) Corporate Donor Relations - Cultivation, Prospecting and Data Collection; 3) Foundation Prospecting; 4) Managing key reporting deadlines; and 5) Creation of an annual Development Plan for the organization. The Development Coordinator will report to the Executive Director and will also work closely with the Board of Directors’ Development Committee.
Duties
Annual Giving Campaign Support
- Coordinate and support the planning, implementation, and evaluation of the organization’s annual giving campaign in partnership with the Executive Director and Board Development Committee.
- Assist with the development and execution of donor acquisition, retention, and stewardship strategies to increase annual fundraising results.
- Coordinate fundraising communications, appeals, donor mailings, and campaign-related outreach activities.
- Extract, analyze, and maintain donor data to support campaign segmentation, targeting, and reporting.
- Track campaign performance and provide regular progress reports to leadership and the Board Development Committee.
- Support special fundraising initiatives and community giving campaigns, including events such as Give Local 757 and other development-related activities.
Donor Relations – Cultivation, Prospecting, and Data Collection
- Identify, research, and cultivate relationships with corporate and individual sponsors.
- Maintain accurate and comprehensive records of current, prospective, and past donors within the development database.
- Conduct prospect research to identify and qualify new donor opportunities.
- Assist in developing sponsorship proposals, partnership opportunities, and donor presentations
- Support donor cultivation and stewardship activities by coordinating communications, meetings, and engagement opportunities.
- Develop donor profiles and collect relevant information to support relationship-building and solicitation strategies.
- Coordinate donor acknowledgement activities, including thank-you letters, scripts, and stewardship calls.
- Assist leadership and Board members with donor engagement efforts by providing donor information, giving histories, and cultivation recommendations.
Foundation Prospecting
- Research and identify foundation funding opportunities aligned with the organization’s mission and strategic priorities.
- Maintain a pipeline of prospective foundation funders and grant opportunities.
- Assist in preparing, writing, and coordinating grant proposals, letters of inquiry, and supporting documentation.
- Track grant application submissions, reporting requirements, award statuses, and deliverables.
- Collaborate with leadership to gather programmatic and financial information required for grant applications and reports.
- Monitor foundation funding trends and recommend opportunities to diversify and expand foundation support.
Managing Key Reporting Deadlines
- Maintain a comprehensive development calendar to monitor fundraising, grant, stewardship, and reporting deadlines.
- Track and coordinate grant reporting requirements and ensure timely submission of all required deliverables.
- Generate and distribute fundraising reports, donor activity summaries, and campaign status updates for leadership and Board meetings.
- Maintain the organization’s development database, ensuring data integrity, accuracy, and timely entry of donor information.
- Prepare reports and analyses to support fundraising decision-making and strategic planning.
- Coordinate Development Committee meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items.
Creation of an Annual Development Plan for the Organization
- Partner with the Executive Director and Board Development Committee to develop and implement the organization’s annual development plan.
- Establish annual fundraising goals, objectives, timelines, and performance measures.
- Develop strategies for donor acquisition, retention, stewardship, and engagement across individual, corporate, and foundation funding sources.
- Monitor progress toward annual fundraising goals and recommend adjustments to strategies as needed.
- Analyze fundraising trends, donor data, and development outcomes to inform future planning.
- Support the integration of development priorities into the organization’s overall strategic objectives and growth plans.
Additional Cross-Functional Responsibilities
- Provide administrative and operational support to the Board Development Committee.
- Collaborate with staff, volunteers, and Board members to advance fundraising initiatives and donor engagement activities.
- Serve as a key resource for development-related information, reporting, and donor stewardship activities.
Perform other development and fundraising duties as assigned to support the organization’s mission and resource development objectives.
- Manage and update CRM systems such as Salesforce to ensure accurate tracking of leads, contacts, and sales activities
- Support business development management by identifying new prospects and nurturing existing client relationships
- Collaborate across teams including marketing, sales, and project management to develop strategic plans that align with organizational objectives
- Assist in prospecting efforts through research, outreach, and engagement strategies to expand the client base
- Coordinate deal negotiations and facilitate deal closing processes to secure new partnerships and revenue streams
- Prepare reports on sales pipeline status, client communications, and project progress using Microsoft Office tools
- Contribute to marketing initiatives by supporting campaign development and promotional activities aimed at business growth
Qualifications
- Proven experience in business development management or related roles with a focus on sales growth and client relationship expansion
- Strong proficiency in CRM software such as Salesforce Cloud or similar platforms for managing customer data and sales processes
- Demonstrated ability in deal closing, negotiation, and strategic planning within enterprise selling environments
- Excellent communication skills for engaging with clients, team members, and stakeholders effectively
- Experience with prospecting techniques and customer relationship management strategies
- Familiarity with Microsoft Office suite including Word, Excel, PowerPoint for reporting and presentations
- Ability to lead cross-functional collaboration efforts while managing multiple projects simultaneously
- Prior experience in marketing or project management is a plus
Join us as a Development Coordinator to be at the forefront of our growth journey! Your energy, strategic mindset, and dedication will help shape our future success while providing you with valuable professional development opportunities.
Pay: $30.00 - $35.00 per hour
Benefits:
- Cell phone reimbursement
- Disability insurance
- Employee discount
- Flexible schedule
- Life insurance
Work Location: Hybrid remote in Newport News, VA 23606
