Job Overview
We are seeking an energetic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this on-site role, you will help manage front desk operations, coordinate administrative tasks, and ensure smooth communication between visitors, clients, and your team. Your proactive approach and exceptional organizational skills will help create a positive first impression and support the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and professional phone etiquette
- Manage multi-line phone systems, directing calls efficiently and taking detailed messages when necessary
- Maintain a clean, organized front desk area and ensure all office supplies are stocked and accessible
- Handle data entry tasks using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
- Schedule appointments and help patientswith check-in paperwork
- Perform clerical duties including filing, proofreading documents, and managing correspondence
- Utilize computer skills to update records in QuickBooks and other office management systems
- Support office management activities by assisting with technical proficiency tasks and general administrative support
Qualifications
- Proven experience in office administrative roles with a focus on front desk operations
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional phone communication skills coupled with professional phone etiquette
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and visitors but not required
- Prior experience with Open Dental and Medicaid and insurance verifications required
- Demonstrated clerical experience including filing, proofreading, and document management
- Ability to prioritize tasks effectively while maintaining attention to detail
- Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! Your dedication to excellent customer service combined with your technical proficiency will make a meaningful impact every day. We value proactive professionals eager to grow their administrative skills in a vibrant work environment.
Pay: $20.00 - $24.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
