About us
We are a well-established, growing real estate brokerage serving Northern California. Our team is passionate about real estate and committed to supporting our agents in delivering exceptional client experiences. As our business continues to expand, we are seeking a highly organized and versatile professional to join our operations team. This dynamic, multi-faceted role supports office administration, marketing initiatives, transaction management, and agent services, helping ensure the smooth day-to-day operation of our business and continued support of our agents' success.
In partnership with the Sales Manager and office team, this role plays a key part in creating and maintaining a positive office environment, supporting real estate agents, and ensuring that transactions are managed with care and precision. The right candidate thrives on juggling multiple tasks, enjoys a collaborative work environment, and is driven to support others with a “can-do” attitude.
Key Responsibilities:
Office Administration & Agent Support
- Interface with management, sales associates, clients, and vendors
- Coordinate and support weekly sales meetings (A/V set-up, food ordering/pick-up, clean-up)
- Track and update agent contests or performance boards/slides
- Answer phones, monitor general email inboxes, and provide customer service
- Maintain a clean, organized, and professional office space
- Assist agents in using company tech tools
Marketing & Social Media
- Provide marketing support to sales associates, including social media assistance
- Coordinate with agents on listing promotions, flyers, signage, and branding materials
Transaction Coordination & File Compliance
- Manage real estate transactions from contract to close, keeping all parties informed and on schedule
- Ensure files are accurate, compliant, and complete with all required documents
- Track deadlines for contingencies, inspections, and escrow
- Communicate with agents, clients, escrow/title, lenders, and vendors throughout the transaction process
- Upload and maintain transaction files in brokerage systems
- Follow up on missing documentation and coordinate timely file completion for broker review
Bonus Structure:
- Bonus opportunities available for each successfully closed transaction
- Incentives based on transaction volume and timely, compliant file submission
Qualifications:
- 2–3 years proven experience in a professional office setting (real estate industry a plus)
- Friendly, flexible, and professional communication style
- Strong organizational and multitasking abilities
- Experience with Google Suite, CRM platforms, and cloud-based tools
- Comfortable working with tech tools and systems
- Marketing and social media experience is highly preferred
- Self-starter who can work independently and as part of a team
- Appreciation for agent success and understanding that their success = our success
- Transaction coordination experience and/or knowledge of real estate sales processes is a plus
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Social media management: 3 years (Preferred)
- Office management: 2 years (Required)
Work Location: In person
