EXPECTED DAYS OF THE WEEK: (Part Time)
Preferred schedule: Monday, Wednesday, and Thursday.
Alternative schedule: Monday, Wednesday, and Friday.
Some flexibility may be available based on candidate qualifications and organizational needs.
GENERAL DESCRIPTION OF POSITION:
Lucas Christian Academy seeks a detail-oriented and mission-driven Accounting Coordinator to support the daily accounting and financial operations of the school. This position works collaboratively with the Finance Director and Financial Coordinator to ensure accurate financial records, timely reporting, compliance with funding requirements, and excellent service to families and staff.
The Accounting Coordinator will assume responsibility for many day-to-day accounting functions, reconciliations, tuition and funding administration support, and financial recordkeeping, allowing the Finance Director to focus on strategic financial planning, budgeting, analysis, payroll oversight, and organizational leadership.
This position requires strong accounting skills, exceptional attention to detail, discretion with confidential information, and the ability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Prepare and post journal entries.
Perform monthly account reconciliations, including bank accounts and balance sheet accounts.
Research, analyze, and correct accounting discrepancies.
Review transactions for proper coding and prepare necessary reclassifications.
Assist with capitalization and fixed asset tracking.
Maintain accurate supporting documentation for financial records.
Support month-end and year-end closing processes.
Assist with preparation of financial reports and supporting schedules.
Tuition and Student Financial Administration
Assist with tuition billing administration through FACTS.
Support tuition adjustments, family account maintenance, and student account reconciliations.
Process enrollment changes, withdrawals, and schedule adjustments impacting tuition billing.
Coordinate with the Registrar and Admissions team regarding student status changes affecting financial records.
Assist families with billing inquiries as needed.
Scholarship and Funding Administration
Administer and track TEFA and other educational funding programs.
Monitor student eligibility, documentation requirements, and funding submissions.
Maintain accurate records and reconciliations related to scholarship and state-funded programs.
Ensure compliance with funding guidelines and reporting requirements.
Work with families and school staff regarding funding-related questions.
Cash Management and Revenue Processing
Reconcile Stripe, Square, FACTS, and other payment platform activity.
Record and reconcile electronic payments and deposits.
Assist with cash receipt tracking and account reconciliation.
Monitor outstanding balances and assist with collection follow-up as needed.
Financial Operations Support
Cross-train in critical finance office functions to provide coverage as needed.
Support finance office operations during staff absences.
Maintain financial procedures and documentation.
Assist with audit preparation and requests from external accountants.
Collaborate with the Finance Director on process improvements and operational efficiencies.
MISSION: Partnering with Christ-centered families to educate and develop fully equipped disciples.
Associate's degree, Bachelor's degree, or equivalent experience in accounting, bookkeeping, finance, or business administration preferred.
Minimum of three years of accounting, bookkeeping, finance, or related business experience.
Experience with nonprofit, educational, church, or small business accounting preferred.
Experience with tuition management systems, FACTS, or student information systems is a plus.
Experience administering scholarship, grant, or state-funded programs is highly desirable.
Experience with QuickBooks or similar accounting software is preferred.
Knowledge, Skills, and Abilities
Strong understanding of accounting principles and financial recordkeeping.
Proficiency with Microsoft Excel and financial software systems.
Ability to analyze financial transactions and identify discrepancies.
Strong organizational and time-management skills.
Exceptional attention to detail and accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Strong written and verbal communication skills.
Ability to work independently while collaborating with multiple departments.
Demonstrated ability to learn new software and technology platforms quickly.
Interest in leveraging technology and artificial intelligence (AI) tools to improve efficiency, accuracy, and workflow effectiveness.
Spiritually, the employee shall possess characteristics that reflect:
Acceptance without reservation of Lucas Christian Academy’s statements of Faith, Statement of Marriage, and Human Sexuality
A strong clear Christian testimony.
A mature, godly spirit
A person of faith, and prayer, and a minister of the gospel
Personally, the employee’s life shall reflect:
A lifestyle of biblical integrity of a Christian lifestyle
A spirit of dedication, commitment, flexibility, and responsiveness
The ability to listen and respond to counsel
Ministers of the Gospel
GENERAL DUTIES AND RESPONSIBILITIES:
Become familiar with and keep updated on all our Emergency Protocols, Policies, and Procedures
Contribute to school systems effectiveness by identifying short-term and long-range issues that must be addressed; providing information and commentary pertinent to deliberations; recommending options and courses of action; implementing directives
Establish and adjust objectives by following school guidelines and school goals, plans, policies, and procedures.
Maintain records by documenting accordingly
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies as deemed by your supervisor
Embrace biblical truth, strive for excellence, and model Christ-like leadership
Maintain a safe and clean working environment by complying with procedures, rules, and regulations
Conserve resources by using equipment and supplies as needed to accomplish educational results and departmental requests/needs
Meet requirements for educational development related to your position certifications
Complete continuing education as deemed by your supervisor
Willingness to take developmental assessments
Background checks, Ministry Safe, Drug tests, and all compliance requests
Attend Parent Teacher Fellowship, all school Workshops
Attend In-service, assist in set up and tear down of all school PTFs and Workshops as deemed by your supervisor
Support Leadership Decisions
Other duties as assigned by Direct Supervisor, Team lead, Head of School
PHYSICAL, ENVIRONMENTAL, AND MENTAL REQUIREMENTS
Regularly standing and walking around
Regularly sitting at the computer, requiring repetitive finger motion and manual dexterity
Close visual acuity is required for viewing a computer monitor, preparing, and analyzing data and figures, transcribing, and reading
Hearing ability to perceive sounds at normal speaking levels with or without correction
Talking and expressing ideas utilizing the spoken word to convey instructions to students, parents, and other workers
Ability to communicate effectively, even in stressful situations
Occasional lifting of 5 to 20 pounds
Subject to frequent interruptions and frequent deadlines
