Overview
We are seeking a dynamic and highly organized Personal Assistant-Data Care to join our team! This energetic role is designed for a proactive professional who thrives in a fast-paced environment and is passionate about providing exceptional administrative support. As a key partner in managing daily operations, you will assist with a variety of tasks that ensure seamless office functioning, effective data management, and smooth communication across teams. Your enthusiasm and attention to detail will directly contribute to our organizational success, enabling our leadership to focus on strategic initiatives while you handle the essential behind-the-scenes work. This paid position offers an exciting opportunity to develop your skills in project coordination, office management, and executive support within a collaborative and forward-thinking environment.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements for executives and team members
- Provide comprehensive administrative support including typing, proofreading documents, transcription, and data entry to ensure accuracy and professionalism in all communications
- Organize and facilitate events, meetings, and conferences by handling logistics such as venue booking, catering arrangements, and technical setup using video conferencing software
- Oversee office management duties including filing, front desk responsibilities, multi-line phone systems operation, and handling confidential information with discretion
- Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping tasks, and DocuSign for electronic signatures
- Collaborate effectively with C-suite executives and internal teams through clear internal communication channels to ensure alignment on projects and priorities
- Support bookkeeping activities like invoicing, expense tracking, and financial record keeping using QuickBooks or similar tools
Qualifications
- Proven experience as a personal assistant or executive assistant with strong administrative skills
- Demonstrated proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, video conferencing software (e.g., Zoom or Teams), and other productivity tools
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Strong typing skills with high accuracy; capable of managing data entry and transcription tasks swiftly
- Exceptional written and verbal communication skills with professional phone etiquette
- Experience in event planning, project coordination, office management, and handling confidential information confidently
- Ability to work independently with minimal supervision while collaborating effectively within a team setting
- Technical proficiency in managing multiple systems such as multi-line phone systems, calendar management tools like Outlook Calendar or Google Calendar
Join us to be part of an energetic team that values your initiative! This role offers the chance to sharpen your administrative expertise while making a meaningful impact through organized support. We are committed to fostering an inclusive environment where your skills can flourish—apply today to embark on this exciting journey!
Pay: $24.00 - $29.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
