Working Title: Documents Management, Imaging and Pre- Enrollment Review Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Dept
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Job ID: 94936
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Location: St. Paul
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Telework Eligible: Yes
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Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers
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Date Posted: 06/17/2026
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Closing Date: 06/23/2026
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Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCME
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Division/Unit: DHS-Central Office / HCA MPPS PEC HomeCare/EDMS
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Work Shift/Work Hours: Day Shift
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Days of Work: Monday - Friday
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Travel Required: No
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Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
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Classified Status: Classified
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Bargaining Unit/Union: 206 - Clerical/AFSCME
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Work Area: (Required for AFSCME)
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Under general supervision, this position provides advanced administrative support to Minnesota Health Care Programs’ (MHCP) Member and Provider Services (MPS) Division. The incumbent will provide support in the Member and Provider Services division by monitoring and processing a variety of work items with the electronic document management system (EDMS). This position integrates essential work components related to:
- the intake, triage, flow, and management of paper and electronic documents for a large scale program enrollment operations; with
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job components needed to operate an automated electronic documents management system and associated software. The division’s automated documents imaging system and associated documents management processes will evolve with its technology and new methods used to send, receive, and process its documents.
The individual in this position must have a detailed understanding of the division’s documents, its data, data names, and flow of work. He/she must have both a conceptual and technical procedures understanding of the division’s documents scanning equipment and software in order to manage the ongoing flow and processing of paper and electronic documents that move into and out of the division. He/she works in partnership with another staff person as well as a team lead that perform the same types of work.
**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
Communication Skills sufficient to clearly communicate and neutrally convey information, data, and different perspectives on issues
Computerized Inventory Control Systems to access and compile data, monitor computer print-outs and generate reports
Customer Service Skills sufficient to handle complaints
Database, Documents, and Records Management sufficient to prepare basic level technical documents and reports
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Experience managing high-volume document intake, scanning, indexing, retrieval, routing, and electronic document management systems (e.g., EDMS/FileNET)
- Knowledge of Medicaid/health care provider systems, provider enrollment terminology, coding structures for Medicaid providers, and familiarity with systems such as MMIS
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Organization and time management skills with ability to juggle work to meet deadlines
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Adapting to a changing work environment, policies
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Variety of experiences working effectively with others from different backgrounds and/or cultures
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Alexandra Bolinske at
[email protected].
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to JaKeya Spencer at [email protected].
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or [email protected] for assistance.
WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Tuition reimbursement
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
