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Gear Up Finance Coordinator-County Level

West Virginia Department of Education -
Monroe County, WV

Job Details

Full-time
$25 an hour

Qualifications

Practicing in a sourcing or procurement role
Document compliance management
Community partnership development
Faculty collaboration
Local agency collaboration
Purchase order management
Mid-level
Financial performance report preparation
Expense reports
Budget restrictions for grants
Financial record maintenance
Compliance reporting for grants
Budget account management (social services)
Updating inventory records
Social service program compliance monitoring
Expenditure monitoring
Event cost tracking
Regulatory compliance accounting
Financial compliance monitoring
Progress tracking (project management tasks)
Event logistics coordination
Audit support

Full Job Description

JobID: 69295

Position Type:
Contract/Hourly Employment/Extracurricular Assignment - Professional Personnel

Date Posted:
7/23/2026

Location:
Monroe County Board of Education

Date Available:
08/17/2026

Closing Date:
07/30/2026

County:
Monroe County Schools

Position Title:

Gear up Finance Coordinator
One Position County-Level

Job Description:

Grant implementation
- Attend monthly meetings with GEAR UP SWV Partnership Coordinator
- Attend tri-annual Regional Advisory Council meetings.
- Attend relevant GEAR UP professional development opportunities (e.g. annual NCCEP Conference, National GEAR UP Academy, etc.)
- Develop relationships and collaborate with key county-personnel to advance GEAR UP SWV goals and objectives. This includes central office staff (GUSWV District Liaison, superintendent, attendance officer, WVEIS coordinator, etc.) as well as school principals, counselors, faculty, etc.
- Communicate relevant information from GUSWV staff to county faculty/staff.
- Coordinate county-level logistics for participation in program-level GUSWV events.
- Coordinate with and support GEAR UP team members within the schools.
- Provide any needed reports and/or financial documentation to the GEAR UP SWV Finance Manager during reimbursement processing and sub-award monitoring.
- Responsible for financial reporting and administrative compliance documentation.
- Maintain and complete Cost Share (Match) reports regularly.
- Maintain Inventory List of items purchased with Gear Up Funds.

Workplan
- Assist GUSWV District Liaison with the development of a yearly workplan.
- Monitor progress and completion of services outlined in the yearly workplan to ensure timely services and expenditure of funds.
- Work with GUSWV DL and Partnership Coordinator on any necessary amendments to the workplan quarterly.

Services/Events
- Assist with processing POs for GEAR UP SWV events and purchases.
- Work with Local Coordinators and county finance staff to ensure that all GEAR UP SWV expenses are appropriately coded to the proper accounting fund.
- Complete necessary purchase orders, solicit bids and board approval when necessary, for county-level expenditures

Reimbursements
- Collect event packets from Local Coordinators each month
- Compile monthly reimbursement request and submit to Pi monthly
- Maintain all financial and program grant documentation for audit.

Effective Date:

October 1, 2026, to September 30, 2027
(These dates align with Gear UP fiscal year)

Salary:

40 hours per month (10 months) @ $25 per hour = $10,000

Deadline for Application:

July 30, 2026 at 3pm.