Job description:
This is a unique position that's a blend of accounting work and front-desk operations/ administrative support. This person will be responsible for payroll processing, reviewing expense reports, and assisting with general accounts payable and accounts receivable duties.
We're really looking for someone who is able to be on-site, flexible, enjoys helping others, and thrives in an environment where they'll wear multiple hats every day.
Accounting & Administrative Specialist
The Accounting & Administrative Specialist is a key member of the Finance and Administration team, responsible for payroll, accounts payable, accounts receivable, and administrative support that helps ensure efficient day-to-day operations.
Key Responsibilities
Finance & Payroll
- Process bi-weekly payroll in the ERP system.
- Review employee expense reports and reconcile company credit card transactions.
- Manage accounts payable, including:
- Set up vendors using onboarding documentation (including W-9s).
- Enter and process approved invoices and purchase order transactions.
- Review open payables and prepare weekly payment runs.
- Support accounts receivable by:
- Setting up new customers, including tax exemption documentation.
- Assisting with customer invoicing and monthly statements.
- Processing customer payments via credit card, check, and ACH.
Operations & Administration
- Process e-commerce orders and credit card payments.
- Maintain office supply inventory.
- Serve as the first point of contact by answering phones and greeting visitors.
- Assist with administrative projects and other duties as assigned.
Qualifications
- 2–3 years of accounting and payroll experience.
- Working knowledge of accounts payable and accounts receivable processes.
- Experience with ERP systems required; e-commerce order processing experience is a plus.
- High school diploma or equivalent.
Skills & Abilities
- Strong attention to detail and organizational skills.
- Excellent communication and customer service skills.
- Ability to follow established procedures and maintain accuracy.
- Effective problem-solving skills and a collaborative, team-oriented approach.
Working Conditions
- Full-time, onsite position.
- Prolonged computer and desk work.
- Frequent use of standard office equipment.
- Ability to move throughout the office and communicate effectively with employees, customers, and visitors.
- Occasional lifting of up to 50 pounds.
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
