About Comfy Cubs
Comfy Cubs is a fast-growing baby products company dedicated to creating thoughtful designed, high-quality products that make life easier for families. As our company continues to grow, we’re looking for team members who are organized, dependable, and excited to help build efficient systems that support our success.
Position Summary
We're looking for an Office & Sample Coordinator to help keep our Miami office organized and running smoothly. In this role, you'll support the team by managing product samples, assisting with office operations, and helping keep day-to-day activities organized so everyone can stay focused on what they do best.
From maintaining our sample library and tracking product revisions to managing office supplies and keeping everything organized, you'll play an important role in helping our team operate efficiently.
We're looking for someone who genuinely enjoys creating order and making sure nothing falls through the cracks. The ideal candidate is organized, dependable, and proactive, with a natural ability to juggle multiple tasks while keeping both people and spaces organized. If you take pride in keeping things running smoothly, enjoy checking things off your to-do list, and are always willing to jump in and help wherever needed, you'll fit right in.
What You'll Do
Product Sample Management
- Receive, organize, and track all incoming product samples.
- Maintain accurate physical and digital sample libraries.
- Track product versions, revisions, and feedback.
- Assemble and prepare samples for meetings, photography, and presentations.
- Assist with packaging updates, product documentation, and revision tracking.
- Keep sample storage and workspaces clean, organized, and up to date.
Office Operations
- Manage office supplies, snacks, beverages, and inventory.
- Coordinate office vendors, cleaning services, and maintenance requests.
- Organize workspaces, desk setups, and office furniture assembly.
- Handle incoming and outgoing mail, packages, and P.O. Box pickups.
- Manage company Amazon purchases, returns, and order tracking.
- Process return shipments and Whole Foods drop-offs.
- Coordinate company events, employee celebrations, and office activities.
What We're Looking For
- 2+ years of experience in office administration, office coordination, office management, administrative support, operations coordination, or a similar role preferred.
- Strong organizational, time management, and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.
- Experience supporting day-to-day office operations, maintaining organized workspaces, and coordinating administrative processes.
- Experience with inventory management or product sample management is a plus.
- Exceptional attention to detail with strong follow-through and the ability to maintain accurate records and documentation.
- Excellent verbal and written communication skills with a customer-service mindset.
- Self-motivated, dependable, and able to work independently while collaborating effectively with cross-functional teams.
- Proficient in Google Workspace (Gmail, Google Docs, Sheets, Drive, Calendar) and Microsoft Office (Word, Excel, Outlook).
- Comfortable learning new software systems and adapting to evolving processes in a growing organization.
- Positive attitude with a willingness to assist wherever needed and take ownership of responsibilities.
- Comfortable lifting and moving product samples weighing up to 30 pounds.
- Experience in administrative support, operations, inventory tracking, purchasing, office management, project coordination, or product coordination is highly desirable.
At Comfy Cubs, every team member plays an important role in our success. We value people who take ownership of their work, enjoy solving problems, and are excited to contribute to a growing business. If you love organization, thrive in a fast-paced environment, and enjoy being the person who keeps everything running smoothly, we'd love to hear from you.
Benefits
Competitive salary: $45,000 - $55,000, based on experience
Paid Time Off
Health insurance contribution
Employee discounts
Opportunities for professional growth
Collaborative, supportive team environment
Schedule
Full-Time
Monday–Friday, 9:00 am to 5:00 pm
On-Site in Miami, FL
Pay: $45,000.00 - $55,000.00 per year
Experience:
- Office Coordinator: 2 years (Preferred)
Ability to Commute:
- North Miami, FL 33181 (Preferred)
Work Location: In person
