A global industrial equipment supplier is currently searching for an experienced Sales Administrative Coordinator to join their team in Schaumburg, IL area. The ideal candidate has previous data-entry, customer support, and/or inside sales experience with equipment suppliers, and a positive, team-oriented mindset.
This is a full-time, direct hire position with a comprehensive benefits package, including medical, dental, vision, and life insurances, short- and long-term disability insurances, FSA, pet insurance, and 401k plan.
Sales Administrative Coordinator Responsibilities:
- Act as a point of contact for customers regarding order status, logistics tracking, questions and issues, etc. via phone and email
- Prepare sales quotations in Japanese and English
- Prepare and issue purchase orders, invoices, sales orders, and record transactions as required
- Handle payment collections (accounts receivable) and import and export operations (preparing customs invoices and related documents)
- Interface with other internal departments and external suppliers (both domestic and international) as needed
- General clerical duties, including but not limited to: scheduling, records management, data entry, handling general phone inquiries about the company, and greeting visitors on arrival and directing them appropriately
- Assist with scheduling for travel, appointments, and meetings for executive managers and external visitors, and track / submit expense reports
- Monitor inventory levels and coordinate with purchasing departments to procure materials for the office
- Assist with analysis of department functions and participate in improvement initiatives
- Other duties as assigned
Sales Administrative Coordinator Requirements Include:
- High school diploma or GED, associate degree preferred
- 5 to 10 years of previous office experience, ideally with a background in inside sales, purchasing or logistics.
- Bilingual ability in Japanese and English. Conversational ability in speaking and listening and the ability to prepare written sales quotations in Japanese and English is a requirement.
- Strong computer skills and experience in Microsoft Office applications
- Familiarity with ERP software or data entry systems preferred
- Ability to be self-sufficient and work independently with minimal direct supervision
- Good communication and collaboration ability in a multicultural environment
- Strong problem-solving and time management skills
- Excellent interpersonal skills, including written and verbal communication, and a customer service demeanor
Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.
We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Purchasing: 1 year (Preferred)
Language:
Ability to Commute:
- Schaumburg, IL 60193 (Required)
Work Location: In person
