Job Summary
We are seeking a Secretary Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing administrative support, managing front desk responsibilities, ensuring adequate patient flow and in general overseeing daily operations in our office. Your poise in challenging situations will be vital to mantain a professional and welcoming environment while enhancing overall office efficiency. If you thrive in fast-paced settings, possess excellent organizational skills, and enjoy supporting teams with a variety of clerical tasks, this opportunity is perfect for you!
Duties
- Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
- Assist the secretary with phone call management and direct inquiries efficiently using proper phone etiquette
- Weigh and measure children prior to their visit
- Maintain records and organized filing systems ensuring easy retrieval of documents and billing efficiency
- Assist with calendar management, scheduling appointments
- Assist our administrator with paycheck distribution, work hour data collection
- Assist in equipment preparation for patient visit
- Manage office supplies inventory, place orders as needed, and maintain a tidy work environment
- Provide customer service support by responding to inquiries in person, via phone, or email with courteous professionalism
- Assist with personal assistant duties when required, including travel arrangements or special errands
Experience
- Knowledge of medical receptionist duties is beneficial but not required
- Previous office management or administrative experience in a busy environment welcome but not required
- Good organizational skills and attention to detail
- Time management abilities, and excellent phone etiquette are essential for success in this role
- Demonstrates strong customer service skills and patience, especially with children and challenging situations.
- Proficiency in Microsoft Office Suite (Word, Excel) and basic computer literacy
- Bilingual abilities are advantageous to serve diverse clients effectively
Join our fun and efficient team in a job were you make a difference in people lives!
Tipo de puesto: Tiempo completo, Medio tiempo
Base Pay: A partir de $10.50 la hora
Lugar de trabajo: Empleo presencial
