1) Purpose of Role
Support safe, disciplined execution of assigned scopes on mining projects by maintaining schedule adherence, budget/cost tracking, documentation integrity, and accurate change-order processing. Bridge communication among the field, office, vendors, and clients, so work is performed to code, on time, and within contract specifications—while operating Procore as the system of record.
2) Scope & Decision Rights
- Owns: day-to-day document control, change-event documentation, logs and meeting notes; procurement tasking (PO preparation, lead-time/status tracking, delivery coordination); progress reporting.
- Supports: CPM/lookahead schedule logic, resource planning/allocation, cost reports and forecasts, review of pay apps and invoices, field issue resolution, and subcontractor coordination/scope splits.
- Escalates: specification deviations, safety/quality risks, schedule/cost threats, and material constraints to the CPM.
3) Essential Duties and Standards
Planning & Setup / Project Coordination
- Assist with CPM and lookahead schedules; monitor milestones and track deliverables (submittals, inspections, material).
- Keep Procore current: distribute latest plans/specs/bulletins; remove obsolete versions; draft clear agendas/minutes and action logs.
- Support constructability reviews ahead of field execution.
Contract Administration & Project Controls
- Maintain complete, organized documentation (RFIs, Submittals, meeting minutes, change logs) in Procore; help ensure an auditable project file.
Change Management
- Identify/document change triggers; compile pricing back-up and impacts; draft and route CORs; maintain status log; distribute approved changes; assist in negotiations.
Procurement & Supply-Chain Coordination
- Prepare purchase orders and submittals; track lead times and delivery status; coordinate substitutions; reconcile deliveries; surface risks; monitor supplier performance.
Schedule & Resources
- Support CPM logic and rolling lookaheads; coordinate subcontractor schedules; contribute to resource planning/allocation with field leadership.
Field & Subcontractor Support
- Ensure the field has current documents and installation details; gather clarifications through RFIs; support drawing interpretation and as-built updates; clarify scope splits across trades.
Cost & Forecasting
- Help prepare cost reports, budget forecasts, and job-cost tracking; review vendor invoices and subcontractor pay apps.
Quality & Safety
- Assist with site-specific safety plan implementation, toolbox talks, audits, and corrective actions; support inspections and quality checks to meet specs and code.
Stakeholder Communication
- Participate in OAC/subcontractor meetings; provide concise updates on milestones, issues, and change status; circulate notes and action items.
Turnover & Closeout
- Organize punch lists, O&M manuals, as-built drawings, and commissioning documentation; Assist with assembly of final turnover packages and support lessons-learned.
Systems & Tools
- Procore (system of record), Bluebeam Revu for document control/markups, Microsoft Project, and Primavera.
4) Critical Competencies (must-demonstrate)
- Project Controls & Contract Administration: Project Management (foundations), Construction Management, Contract Management, RFIs, Submittals, Document Control, Construction Documentation.
- Commercial & Cost: Budget Management, Cost Control, Progress Reporting.
Planning & Scheduling: CPM Scheduling, Resource Planning, Resource Allocation; MS Project/Primavera proficiency.
- Procurement & Supply Chain: Purchase Order Preparation, Quantity Take-Offs, Inventory Control, Shipment Coordination, Vendor Performance Monitoring, Procurement Software.
- Technical & Field Support: Blueprint Reading, Drawing Interpretation, As-Built Drawings, Constructability.
- Systems: Procore, Bluebeam Revu.
- Professional/Leadership: Communication, Organizational Skills, Negotiation, Decision Making, Adaptability, Team Building, People Management, Coaching, Mentorship.
5) Qualifications
Demonstrated proficiency with the skills above through a combination of prior experience, formal or informal training, certifications (e.g., NCCER Project Management, PMP), work samples, and referenceable outcomes. Familiarity with NEC and industry-standard practices. Proficiency with Procore, Bluebeam, and MS Project; Primavera experience preferred. Demonstrated strength in organization, documentation, communication, and change-order/cost support. Must have OSHA 30 in the construction industry and previous mining experience
6) Performance Measure Buckets
- Documentation discipline: Procore records current, complete, and audit-ready (RFIs, Submittals, change logs, minutes).
- Schedule support: Lookahead quality, CPM logic assistance, milestone tracking, and recovery follow-through.
- Change management: Clear backup, timely CORs, accurate routing/distribution, and negotiation support.
- Procurement alignment: PO preparation accuracy, lead-time visibility, risk surfacing, delivery coordination, and vendor follow-through.
- Cost stewardship support: Reliable updates to cost reports/forecasts; accurate validation of pay apps and invoices.
- Quality & safety support: Participation in audits/meetings; timely corrective actions and inspection readiness.
- Stakeholder satisfaction & communication: Clear, concise meeting artifacts and status updates; professional collaboration with GCs, owners, designers, and vendors.
7) Employee Benefits
- 401(k) with company match
- 100% employer-paid medical insurance (employee-only coverage)
- Dental and Vision insurance
- Sick Time
